MANAGER – QS, PURCHASE & BILLING (WORKPLACE / OFFICE DESIGN & BUILD (D&B) INDUSTRY)

Job Title: Manager (Purchase, Billing & QS) – Corporate / Workplace Office Design & Build (D&B)

Department :Procurement & Commercial / Project Management

Industry: Corporate Interior Fit-outs / Workplace Design & Build (D&B)

Location: Pune (WFO / Onsite)

Reports To: Founder / Commercial Head / Head of Projects

Job Type: Permanent, Regular & Full-time

Company Overview:

Inpulse Design Consultants Pvt. Ltd. (IDCPL) is a leading provider of innovative Corporate Office / Workplace Design and Build (D&B) solutions, specializing in creating high-performance, functional, and aesthetically pleasing office spaces for businesses across various sectors. IDCPL is Nextgen startup in the niche segment based out of Pune (Maharashtra).

Role Overview

We are looking for a dynamic and experienced professional to join us as The Manager – QS, Purchase & Billing (Workplace). The Manager – QS, Purchase & Billing (Workplace) will oversee project cost estimation, vendor procurement, and project billing for corporate interior fit-out projects. The role is pivotal in ensuring cost efficiency, quality vendor engagement, and timely financial documentation from project initiation to closure. This role requires cross-functional collaboration, strong commercial acumen, and deep market knowledge — especially in the Pune and nearby vendor ecosystem.

Key Responsibilities

1. Quantity Surveying (QS)

• Prepare & review BOQs (Bill of Quantities) and cost estimates based on GFC design drawings and site conditions.
• Evaluate technical and commercial feasibility of materials and vendors.
• Conduct rate analysis and cost benchmarking across interior fit-out elements (civil, electrical, HVAC, furniture, etc.).
• Conduct site audits to verify quantities and validate contractor claims.
• Monitor project budgets and ensure control on potential deviations cost overruns.

2. Purchase / Procurement

• Identify and qualify vendors with a focus on Pune and nearby markets for various trades (civil, MEP, joinery, furniture, etc.).
• Develop and manage a strong vendor and contractor base for all relevant trades namely, Civil, Electrical, HVAC, Fire Fighting, Low Voltage, Modular & Loose Furniture, Joinery (custom-made carpentry), Metal & Glass works, Painting, Wall Finishes, Flooring, Ceiling Systems, Lights, etc.
• Float RFQs, evaluate quotations, and conduct negotiation and finalization.
• Issue POs / Work Orders in alignment with project scope and timelines.
• Track delivery schedules and ensure material/service availability as per project timelines, and maintain procurement trackers and ensure timely delivery to site.
• Maintain and update vendor master database and manage vendor relationships to ensure quality, timelines, and commercial terms.

3. Billing & Documentation

• Review and certify subcontractor RA (Running Account) Bills and Final Bills based on site progress and work completion.
• Coordinate with site teams to validate progress for billing cycles. Ensure proper documentation, measurement books (MB), and sign-offs from site teams.
• Ensure correct deductions (retention, taxes, advances, etc.) and commercial compliance with contracts & contractual clauses.
• Liaise with internal Finance / Accounts team for timely processing of payments, billing & reconciliation.
• Maintain billing logs, contractor-wise billing status, and prepare monthly MIS reports.

Key Skills & Competencies

• Strong knowledge of interior fit-out project execution & workflow.
• Expertise in cost estimation, rate analysis, and vendor billing procedures.
• Familiarity with technical specifications and costing of:
• Custom Joinery: Modular and fixed carpentry works (cabinets, partitions, paneling, conference tables, storage units, etc.)
• Finishes: Veneers, laminates, PU polish, metal coatings, fabric panels, wallpapers, glass treatments, flooring types, ceiling details, etc.
• MEP systems.
• Excellent vendor management & negotiation skills with a solid network of contractors and suppliers in Pune and surrounding areas.
• Ability to multitask and coordinate across design, site, procurement, and finance teams.
• Proficient in MS Excel, AutoCAD, MS Project, and ERP systems (if any).
• Fluency in Hindi and English; knowledge of the local language, Marathi, is a plus

Qualifications & Experience

• Bachelor’s Degree or Diploma in Civil Engineering, Interior Design, Architecture, or related technical field.
• 4 to 7 years of experience in QS, Procurement & Billing in the Corporate Interior Fit-Out / Workplace D&B industry and Strong commercial and technical acumen.
• Hands-on exposure to mid-scale and large-scale corporate office projects is highly preferred.

Please Note

Immediate joiners from Pune are preferred.

Work Location - Koregaon Park, Pune

Complete WFO / Onsite

Aspirants are advised to contact us on 9823130494 or write to us on hr@inpulsedesign.com for further discussion regarding the opportunity.

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Weekend availability

Supplemental Pay:

• Performance bonus

Application Question(s):

• Where do you stay in Pune?
• How soon you can join us?
• What is your current or Last Drawn salary?
• Total years of experience in QS?
• Total years of experience in Purchase / Procurement?
• Total years of experience in Vendor Management?
• Total Experience in Billing?
• Total years experience in Workplace Design & Build / Corporate Interior Fit Outs Projects?
• Reason for looking for new opportunity like this?

Work Location: In person

Application Deadline: 08/07/2025
Expected Start Date: 18/07/2025