Manager

Job Title Personal Manager to Managing Director Position Overview The Personal Manager will act as the primary point of contact and support for the Managing Director (MD) in both professional and selected personal matters. The role requires excellent organizational, communication, and multitasking skills, along with a high degree of confidentiality, loyalty, and adaptability to the dynamic demands of the construction industry. Key Responsibilities1. Executive Support Manage the MD’s calendar, appointments, and travel schedules. Prepare and organize meetings, presentations, and reports. Handle incoming communications (emails, calls, letters) and respond on behalf of the MD when necessary. Maintain confidentiality on all business and personal matters. 2. Project Coordination Assist in monitoring ongoing construction projects, including timelines, budgets, and quality control updates. Coordinate with project managers, site engineers, and contractors for progress reports. Ensure the MD is updated on critical project milestones and issues. 3. Documentation & Administration Draft, review, and maintain business documents, contracts, and agreements. Ensure proper filing and retrieval of records. Track deadlines for legal, compliance, and financial commitments. 4. Communication & Liaison Act as a bridge between the MD and internal teams, stakeholders, and clients. Represent the MD in meetings or events when delegated. Handle vendor, client, and government body communications professionally. 5. Financial & Resource Management Assist in expense tracking, budget preparation, and petty cash management for MD-related matters. Coordinate approvals and payments related to company operations or the MD’s projects. 6. Personal Assistance Provide personal support in areas such as travel planning, event arrangements, and household administration (if applicable). Manage selected personal errands to allow the MD to focus on strategic business tasks. Key Skills & Competencies Organizational Skills: Ability to prioritize multiple tasks and meet deadlines. Communication Skills: Excellent verbal and written communication in English and local languages. Industry Knowledge: Familiarity with construction industry processes and terminology. Confidentiality: High integrity and discretion in handling sensitive information. Technical Skills: Proficiency in MS Office, project management tools, and digital communication platforms. Problem-Solving: Quick thinking and proactive approach to challenges. Qualifications Bachelor’s degree in Business Administration, Management, or related field (MBA preferred). Prior experience (3–5 years) as an Executive Assistant, Personal Manager, or in a senior administrative role—preferably in the construction or infrastructure sector. Work Environment & Requirements Willingness to travel to project sites and attend outstation meetings. Flexible work hours depending on the MD’s schedule. Ability to work in high-pressure and fast-paced settings.