Manager Administration

Job Overview - The Senior Manager – Administration will lead and oversee all administrative, facility, and operational support functions. This role ensures smooth business operations by managing office facilities, vendor relationships, workplace safety, travel, events, and administrative teams. The ideal candidate is proactive, detail-oriented, and experienced in handling large-scale office operations.

Qualification - Any Graduate or Postgraduate

Essential Skills & Experience

• 10–12 years of strong experience in Administration, Facilities, or Operations management.

• Hands-on experience in managing multi-location administrative and facility operations.

• Proven ability to lead large teams, handle complex workflows, and manage high-value budgets effectively.

• Strong leadership qualities with excellent people management skills.

• Outstanding communication, negotiation, and stakeholder management abilities.

• Demonstrated expertise in strategic planning, execution, and multitasking in a fast-paced environment.

• In-depth knowledge of facility management, procurement processes, and administrative operations.

• Strong vendor management skills with the ability to evaluate, negotiate, and monitor vendor performance.

• Excellent problem-solving and decision-making abilities with a solution-oriented mindset.

• Proficiency in MS Office and standard administration tools and systems

Roles & Responsibilities

Office & Facility Management

• Oversee day-to-day office operations across locations.

• Manage housekeeping, pantry, security, and maintenance services.

• Ensure timely repair, maintenance, and upkeep of office infrastructure.

• Coordinate space planning, seating arrangements, and office relocations.

Vendor & Contract Management

• Identify, evaluate, and manage vendors for facilities, security, housekeeping, and other services.

• Negotiate contracts and ensure cost-effective procurement.

• Monitor vendor performance, SLAs, and service quality.

Administration Operations

• Implement and improve administrative policies, SOPs, and processes.

• Ensure adherence to compliance, safety standards, and company protocols.

• Manage office asset inventory, IT coordination, and AMC renewals.

Travel & Event Management

• Oversee domestic and international travel arrangements for employees.

• Manage corporate events, meetings, conferences, and employee engagement activities.

Team Leadership

• Lead, mentor, and evaluate the administration team.

• Allocate responsibilities and define clear performance metrics.

• Foster a culture of accountability and continuous improvement.

Compliance & Safety

• Ensure compliance with statutory requirements related to facilities and operations.

• Oversee fire safety, emergency preparedness, and workplace safety audits.