Manager Administration

As an Administration Manager, your role will involve overseeing various administrative functions to ensure smooth office operations and organizational efficiency. Your responsibilities will include: - **Office Management & Operations** - Oversee day-to-day office operations to ensure efficiency. - Maintain office supplies, equipment, and facility management. - Implement and monitor administrative policies, procedures, and systems. - Coordinate maintenance, security, and housekeeping services. - **Staff Supervision & Coordination** - Supervise administrative staff and allocate tasks. - Conduct performance evaluations and identify training needs. - Ensure smooth coordination between departments. - **Budgeting & Financial Administration** - Prepare and manage the administrative budget. - Monitor expenses and optimize cost-saving opportunities. - Manage vendor contracts and procurement processes. - **Compliance & Policy Implementation** - Ensure compliance with organizational policies and legal requirements. - Maintain proper documentation, records, and file systems. - Monitor adherence to safety, health, and security standards. - **Communication & Liaison** - Serve as the point of contact for internal and external stakeholders. - Coordinate meetings, events, and company communications. - Handle correspondence, reports, and official documents. - **Strategic Planning & Process Improvement** - Identify gaps and improve administrative systems and workflows. - Support management in planning organizational development initiatives. - Use data to enhance decision-making and operational efficiency. **Qualifications Required:** - **Educational Requirements:** - Bachelor's degree in Business Administration, Management, Public Administration, or a related field. - Master's degree (MBA) is an advantage. - **Experience:** - Typically 3-5 years of administrative or office management experience. - Previous supervisory/leadership experience preferred. - **Skills & Competencies:** - Strong leadership and team-management abilities. - Excellent communication and interpersonal skills. - Proficiency in office software (MS Office, spreadsheets, ERP systems). - Strong organizational and multitasking skills. - Knowledge of budgeting, procurement, and vendor management. - Problem-solving and decision-making skills. - Ability to work under pressure and manage deadlines. - **Personal Qualities:** - Attention to detail. - Integrity and professionalism. - Adaptability and proactive attitude. Please note that the job is full-time and permanent, with benefits including Provident Fund. The work location is in person at Thiruvananthapuram, Kerala. Reliability in commuting or willingness to relocate before starting work is preferred.,