Manager Administration

Duties and Responsibilities of an Administration Manager

1. Office Management & Operations

• Oversee day-to-day office operations to ensure efficiency.
• Maintain office supplies, equipment, and facility management.
• Implement and monitor administrative policies, procedures, and systems.
• Coordinate maintenance, security, and housekeeping services.

2. Staff Supervision & Coordination

• Supervise administrative staff and allocate tasks.
• Conduct performance evaluations and identify training needs.
• Ensure smooth coordination between departments.

3. Budgeting & Financial Administration

• Prepare and manage the administrative budget.
• Monitor expenses and optimize cost-saving opportunities.
• Manage vendor contracts and procurement processes.

4. Compliance & Policy Implementation

• Ensure compliance with organizational policies and legal requirements.
• Maintain proper documentation, records, and file systems.
• Monitor adherence to safety, health, and security standards.

5. Communication & Liaison

• Serve as the point of contact for internal and external stakeholders.
• Coordinate meetings, events, and company communications.
• Handle correspondence, reports, and official documents.

6. Strategic Planning & Process Improvement

• Identify gaps and improve administrative systems and workflows.
• Support management in planning organizational development initiatives.
• Use data to enhance decision-making and operational efficiency.

Qualifications of an Administration Manager

Educational Requirements

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
• Master’s degree (MBA) is an advantage.

Experience

• Typically 3–5 years of administrative or office management experience.
• Previous supervisory/leadership experience preferred.

Skills & Competencies

• Strong leadership and team-management abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software (MS Office, spreadsheets, ERP systems).
• Strong organizational and multitasking skills.
• Knowledge of budgeting, procurement, and vendor management.
• Problem-solving and decision-making skills.
• Ability to work under pressure and manage deadlines.

Personal Qualities

• Attention to detail.
• Integrity and professionalism.
• Adaptability and proactive attitude.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person