Legal Operations Specialist

Title

About The Role

Key Responsibilities

• Review, validate, and process legal department invoices in accordance with company policies.
• Liaise with Finance and Legal teams to ensure proper coding and compliance
• Collaborate with Accounts Payable to resolve discrepancies and ensure timely payments.
• Assist in reporting on legal spend along with budget tracking and forecasting
• Responsible for P-Card purchases and reconciliations
• Assist with month-end accruals and reclassifications as needed
  

• Coordinate internal approvals and documentation for legal settlement payments.
• Track and report on settlement activity for tax reporting purposes.
  

• Initiate and manage procurement requests for legal services and tools.
• Coordinate with internal attorneys on Outside Counsel engagement
• Coordinate onboarding of non PO legal vendors in ERP systems and ebilling system.
  

• Process travel expense reports for legal team members.
• Ensure submissions comply with company travel policies.
  

Qualifications

• Bachelor’s degree in Business, Finance, Accounting or related field.
• 4+ years of experience in legal operations or finance/accounting
  

Skills

• Excellent English verbal and written communication skills
• Highly organized with ability to manage multiple priorities and deadlines
• Highly proficient with the following software tools
• Microsoft 365 – Word, Excel, PowerPoint, OneDrive, SharePoint, etc.
• Ability to work independently, exercise sound judgment and handle sensitive matters with discretion
• Strong attention to detail and ability to manage multiple priorities.
• Self-driven, operates with a sense of urgency, and resourcefulness
• Strong interpersonal skills for building and maintaining productive working relationships
• Team player and positive attitude
• Candidates are expected to possess analytical skills with attention to details
• Candidates are expected to have continuous improvement mindset
• Should be flexible regarding work timing (shift timings based on business requirement)
• Should be flexible regarding work from home vs work from office to be determined based on business requirements
• Should be flexible to work under tight timelines
  

Location:

R2113133