Legal Operations Specialist

Title:

About the Role

KBR is seeking a highly skilled, detail-oriented and proactive Legal Operations Specialist to support the legal department’s operational efficiency. This role will focus on invoice processing, settlement requests, procurement workflows, vendor onboarding, and travel expense reporting. The ideal candidate will have strong organizational skills, a collaborative mindset, critical thinking skills, and experience working with cross-functional teams including Legal, Finance, and Procurement. The ideal candidate will have prior experience and must be comfortable working across time zones in collaboration.

Key Responsibilities:

Invoice Processing & Financial Operations

• Review, validate, and process legal department invoices in accordance with company policies.
• Liaise with Finance and Legal teams to ensure proper coding and compliance
• Collaborate with Accounts Payable to resolve discrepancies and ensure timely payments.
• Assist in reporting on legal spend along with budget tracking and forecasting
• Responsible for P-Card purchases and reconciliations
• Assist with month-end accruals and reclassifications as needed

Settlement Requests

• Coordinate internal approvals and documentation for legal settlement payments.
• Track and report on settlement activity for tax reporting purposes.

Procurement & Vendor Management

• Initiate and manage procurement requests for legal services and tools.
• Coordinate with internal attorneys on Outside Counsel engagement
• Coordinate onboarding of non PO legal vendors in ERP systems and ebilling system.

Travel & Expense Reporting

• Process travel expense reports for legal team members.
• Ensure submissions comply with company travel policies.

Qualifications:

Education & Experience

• Bachelor’s degree in Business, Finance, Accounting or related field.
• 4+ years of experience in legal operations or finance/accounting

Skills

• Excellent English verbal and written communication skills
• Highly organized with ability to manage multiple priorities and deadlines
• Highly proficient with the following software tools
  • Microsoft 365 – Word, Excel, PowerPoint, OneDrive, SharePoint, etc.
• Ability to work independently, exercise sound judgment and handle sensitive matters with discretion
• Strong attention to detail and ability to manage multiple priorities.
• Self-driven, operates with a sense of urgency, and resourcefulness
• Strong interpersonal skills for building and maintaining productive working relationships
• Team player and positive attitude
• Candidates are expected to possess analytical skills with attention to details
• Candidates are expected to have continuous improvement mindset
• Should be flexible regarding work timing (shift timings based on business requirement)
• Should be flexible regarding work from home vs work from office to be determined based on business requirements
• Should be flexible to work under tight timelines

Location:

This role is based in Gurgaon, India