Import Export Manager

Role Summary

export and import operations

Key Responsibilities

Export Management

• Handle end-to-end export documentation:

  Invoice, Packing List, Bill of Lading, Certificate of Origin, LC documentation

  .
• Coordinate with freight forwarders, CHA (Custom House Agents), and shipping lines for timely dispatch.
• Ensure compliance with

  DGFT, Customs, RBI, and FEMA regulations

  .
• Manage

  export incentives

  (MEIS/RODTEP) and liaise with DGFT for claims.

Import Management

• Manage import documentation:

  Bill of Entry, HS Code classification, LC documentation

  .
• Ensure timely clearance of imported goods and minimize demurrage.
• Coordinate with suppliers, freight forwarders, and CHA for smooth inbound logistics.
• Monitor

  duty structure, exemptions, and EPCG/Advance License schemes

  .

Compliance & Regulatory

• Stay updated on

  EXIM policies, customs tariffs, and trade agreements

  .
• Ensure adherence to

  INCOTERMS

  , export control laws, and foreign exchange regulations.
• Maintain accurate records for audits and statutory reporting.

Cost Optimization & Vendor Management

• Negotiate freight rates with shipping lines and forwarders.
• Optimize logistics costs while ensuring timely delivery.
• Develop and maintain relationships with logistics partners globally.

MIS & Reporting

• Prepare monthly reports on

  export/import volumes, costs, and lead times

  .
• Track

  duty drawback, incentive claims, and foreign exchange fluctuations

  .
• Provide insights for

  forecasting and budgeting of EXIM activities

  .

Key Result Areas (KRAs) & KPIs

• On-time shipment clearance

  : ≥95% adherence to planned timelines.

• Cost optimization

  : Achieve targeted freight cost savings (X% YoY).

• Compliance

  : Zero non-compliance incidents in audits.

• Documentation accuracy

  : 100% error-free documentation.

• Incentive realization

  : Timely claim submission and recovery.

Qualifications

• Graduate/Postgraduate in

  International Business / Logistics / Supply Chain

  .

• Experience:

  5–10 years in EXIM operations (preferably in manufacturing/export-oriented units).

• Technical Skills:

  Knowledge of

  Customs Act, DGFT policies, INCOTERMS, HS Codes

  .
• Proficiency in

  ERP systems (SAP/Oracle)

  and MS Excel.

• Soft Skills:

  Negotiation, stakeholder management, attention to detail.

Competencies

• Strong understanding of

  global trade regulations

  .
• Ability to manage multiple shipments and deadlines.
• Analytical mindset for cost and process optimization.