Import Executive

Location:

Salary Range:

Experience:

Qualification:

• Bachelor’s degree

• Certification course in Export–Import (preferred)

• Proficiency in MS Office (Word, Excel, PowerPoint)

1) Import Documentation & Compliance

• Prepare and manage import documents such as Purchase Orders, Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, etc.
• Ensure all documentation complies with Customs, DGFT, EXIM, and other statutory requirements.
• Coordinate with clearing agents to ensure timely customs clearance.

2) Coordination with Suppliers & Freight Forwarders

• Communicate with overseas suppliers for order confirmation, shipment schedules, dispatch details, and discrepancies.
• Coordinate with freight forwarders, shipping lines, airlines, and transporters for smooth cargo movement.

3) Shipment Tracking & Logistics

• Track sea and air shipments and update internal departments on ETA, delays, or issues.
• Ensure timely booking of containers, inspections, and logistical arrangements up to warehouse delivery.

4) Record Keeping & System Updates

• Maintain accurate records of import transactions and shipment files.
• Update BMS/Google Sheets/Google Drive with shipment status, costs, and documentation.

5) Costing & Payment Coordination

• Verify and process freight invoices, customs duty, CHA bills, and other import-related expenses.
• Coordinate with the Accounts Department for advance payments, duty payments, and vendor settlements.

6) Compliance & Risk Management

• Ensure compliance with import laws, HS codes, duty structures, and government guidelines.
• Handle audits related to imports by statutory authorities.

7) Vendor & Internal Coordination

• Coordinate with procurement, warehouse, and production teams to ensure timely arrival of materials.
• Handle supplier complaints relating to damage, shortages, or quality issues.

Key Skills Required:

• Strong proficiency in MS Excel and Word
• Working knowledge of DGFT, ICEGATE & import procedures
• Excellent written and verbal communication skills
• Ability to work effectively in a team
• Quick learner with strong grasping ability
• Professional, responsible, and cooperative attitude