Human Resources Generalist

Job Title: Senior Associate / Asst. Manager - HR Operations

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About Apna

Apna

Backed by Marquee global investors - Insight Partners, Tiger Global, Lightspeed India, Sequoia Capital, and GSV, we're revolutionizing livelihood creation across India.

Role Overview

HR Operations Professional

mid-level, individual contributor role

Key Responsibilities

1. Hire to Onboard

• Manage the complete onboarding process - New Joinee Onboarding, documentation, verification, induction, and HRIS creation
• Ensure all employee records are complete and compliant before joining
• Conduct induction sessions and coordinate with cross-functional teams for Day 1 readiness

2. HR Data & System Management

• Maintain accurate employee data in internal HR systems
• Regularly audit employee records for accuracy and compliance
• Manage HR dashboards, reports, and data insights for decision-making

3. Payroll & Benefits Administration

• Collaborate with Finance to ensure accurate monthly payroll processing
• Liaise with internal HR/Finance teams to capture all payroll-impacting changes.
• Validate data inputs from HRIS, time tracking, benefits, and variable inputs (Allowances, bonuses, commissions, etc.).
• Must verify that all Flexible Benefits Plan (FBP) entries are correctly calculated and disbursed within the stipulated timeline.
• Process monthly salary and Bimonthly Full and Final settlements
• Timely submission of reports to Finance & Accounts and audit support.
• Develop, document, and continuously improve payroll management.
• Oversee the vendor's payroll & compliance, ensuring timely resolution & quality responses within the agreed turnaround time (TAT).
• Implement internal controls and mitigate risks related to payroll and compliance.
• Identify gaps, educate and make improvements for smooth functioning.
• Administer employee benefits such as insurance (GMA/GPA), reimbursements, and claims
• Handle employee payroll-related queries with accuracy and confidentiality

4. Compliance & Policy Governance

• Ensure adherence to statutory requirements (PF, ESIC, PT, Gratuity, etc.)
• Coordinate with internal/external auditors for HR compliance audits
• Support the implementation of new HR policies and process updates

5. Employee Lifecycle Management

• Oversee employee confirmation, transfers, and internal movements
• Manage exit formalities, Full & Final (F&F) settlements, and BGV closures
• Maintain proper documentation for all lifecycle events

6. Process Improvement & Stakeholder Management

• Identify process gaps and lead initiatives to improve HR operational efficiency
• Partner with HRBPs, Finance, Legal, and Tech teams for smooth process execution
• Contribute to HR automation and digitization projects

Qualifications & Skills

• Bachelor’s degree in HR, Business Administration, or related field
• 4-6 years of proven experience in HR Operations or HR Shared Services
• Strong understanding of HRIS systems (HROne, Darwinbox, GreytHR etc.)
• Working knowledge of Indian labor laws and HR compliance
• Excellent communication, problem-solving, and stakeholder management skills
• Detail-oriented with strong data management and process ownership
• Must have handled end-to-end Indian payroll activities for at least 700-1000 employees, Consultants & Interns.
• Hands On knowledge on Statutory compliances, Monthly Remittances, Filings & Returns, Year End activities etc.
• Expertise in MS Office & proficiency in G-Suite will be an added advantage.