Human Resources Administrative Assistant

Company:

Industry:

Location:

Reporting To:

Role Overview

day-to-day HR operations, payroll coordination, statutory compliance, and office administration

smooth manpower management, documentation accuracy, and administrative control

Key Responsibilities

A. Human Resources Support

• Assist in

  recruitment coordination

  : screening CVs, scheduling interviews, maintaining candidate trackers
• Maintain

  employee records

  (personal files, appointment letters, ID proofs, contracts)
• Support

  onboarding & exit formalities

  (joining documents, inductions, handover checklists)
• Maintain

  attendance, leave, and manpower registers

  (HO, factory, and site staff)
• Coordinate with payroll team / consultant for:
• Monthly payroll inputs
• Salary revisions, deductions, advances
• PF, ESI, PT, and statutory compliance data
• Handle

  employee queries

  related to HR policies, attendance, salary slips, leaves, etc.

B. Payroll & Compliance Coordination

• Collect and verify

  attendance & wage data

  from sites and factory
• Assist in documentation for:
• PF / ESI registrations & updates
• Labour licenses, contractor records
• Statutory returns and audits
• Maintain

  records for inspections, audits, and compliance reviews

C. Administration & Office Support

• Manage

  office administration

  : stationery, vendors, housekeeping, utilities
• Coordinate

  travel, accommodation, and site logistics

  when required
• Maintain

  vendor files, agreements, and service contracts

• Handle courier, documentation, filing, and record-keeping

• Assist management with letters, notices, circulars, and internal communications

D. Coordination & Reporting

• Act as a coordination point between:
• HR ↔ Site Teams
• HR ↔ Accounts / Payroll
• HR ↔ Management
• Prepare

  basic HR & admin reports

  :
• Manpower strength
• Attendance summaries
• Joining / exit trackers

Required Skills & Qualifications

Education

• Graduate in

  B.Com / BBA / BA / HR Management

  or equivalent
• HR certification or diploma is an added advantage

Experience

• 1–3 years

  experience in HR/Admin role

• Experience in construction / interior / real estate industry preferred

Technical Skills

• Proficiency in

  MS Excel, Word, Email

• Familiarity with attendance, payroll, PF/ESI processes

• Experience with Tally / HRMS systems

  is a plus

Soft Skills

• Strong

  organizational and coordination skills

• High level of confidentiality and accuracy

• Clear communication and follow-up ability

• Ability to handle multiple tasks in a fast-paced environment

Why Work at Grace Turnkey Projects

• Work with a

  pan-India, legacy interior contracting firm

  (since 1998)
• Exposure to

  large hospitality, healthcare, and luxury projects

• Direct interaction with management and multi-city teams

• Structured processes, in-house factory, and professional work culture

• Opportunity to grow into HR Executive / Admin Lead

  roles