Hr Operations Associate

Job Description

We are looking for an Associate HR Operations to oversee all functions of our Human Resources department starting from onboarding to exit management. He/she should have experience in the performance management, payroll management, statutory management, exit management, taking care of medical insurance, HRMS tools etc. New Hire Onboarding formalities: Ensure that new joiner is given adequate training on the internal tools like HRMS, Adrenalin and Time entry. Ensure that all the credentials are created and shared with employees as per the onboarding checklist. Ensure that employee is notified on the insurance, PF, gratuity, Sodexo etc. Ensure that new joiner induction is organized with all the new hires. Probation Confirmation: Liaising with the business to initiate the confirmation process for those who have completed the probation. Ensure proper transition during confirmation/extension to manager as well as employee. Ensure that Trainee progress reports are up to date and escalate it to the management if there are any deviations. Performance Management System: Own the Performance Management System of Kensium Educating the employees on the process and procedure of the appraisal. Conducting the hygiene check on the rating provided and escalate it to next level for further actions. Consolidate and share the managers recommendations and inputs in Bonus and Increments sheet for review. Issuance of letters to the employees who are eligible for bonus and increments. Payroll Management: Should have good knowledge on the various pay structures, and components considered for payroll. Should have fair knowledge on payroll management, consolidate and share payroll inputs to the respective stake holders for processing the payroll on time. Ensure that the Verify the payroll inputs on time and submit the required details to FINANCE and Adrenalin team. Employee Engagement: Create an event calendar after due discussion with Management. Engage employees to actively participate in the monthly, quarterly activities planned in office. Employee Relations: Meeting employees on regular intervals, i.e., monthly, during probation confirmation, conduct one-on-ones. Ensure that a bond is built between employee and organization by channelizing the issues that were brought during the one-on-one discussion. Act and redirect the employee grievances to the respective department head. HR Analytics Compile the relative HR metrics, analyzing, reporting and identifying trends with recommendations provided. Ensure that HR Weekly and Monthly reports are sent to Management. Publish reports such as HR department Annual report, Attrition report. These reports should contain the findings as well as corrective actions. Handling the internal and external audit on behalf of the department Making sure all the documents pertaining to employee records are available in the employee personnel file as per company standards. Create Employee Quadrants, update the employee information, share it with Management team and provide analysis wherever necessary. HRMS Tools: Own the Kensiumhr application as Admin. Ensure that all the necessary configurations are done as per the position and requirement. Be part of functional discussions with Management on workflow and design of the application. Smoke test the changes and enhancements and provide feedback before go-live. Audit the application and make necessary corrective actions based on findings. Exit Management: Ensure that exit notification email is sent to helpdesk team and enable the exit in HRMS. Initiating the full and final settlement process in coordination with finance, admin and operations. Ensure the experience, relieving and other letters (including PF) have been completed as per the exit process and exit checklist. Ensure that employees received the F&F within 45 days after the last working day. EXPERIENCE AND SKILLS Minimum 3-5 years of experience in working in HR operations team, managing employee database, payroll, performance management, Statutory, reimbursements and retirals. Good verbal and written communication skills Good command over MS products including MS Excel, MS Word and MS Powerpoint. Eye for detail and result oriented. Preferred Strong interpersonal skills. Excellent attention to detail and organisation skills. A thorough understanding of the rules and legislation governing employment. Strong problem-solving and analytical abilities. MINIMUM QUALIFICATIONS Experience in HR core activities. 3-8 years of experience in core HR activities starting from onboarding to Exit management. Knowledge on using various HRMS tools MBA/PGDM in HRD/HRM from a reputed university.