Hr Operations Associate

• We are looking for an Associate HR Operations to oversee all functions of our Human Resources department starting from onboarding to exit management.
• He/she should have experience in the performance management, payroll management, statutory management, exit management, taking care of medical insurance, HRMS tools etc.

New Hire Onboarding formalities:

• Ensure that new joiner is given adequate training on the internal tools like HRMS, Adrenalin and Time entry.
• Ensure that all the credentials are created and shared with employees as per the onboarding checklist.
• Ensure that employee is notified on the insurance, PF, gratuity, Sodexo etc.
• Ensure that new joiner induction is organized with all the new hires.

Probation Confirmation:

• Liaising with the business to initiate the confirmation process for those who have completed the probation.
• Ensure proper transition during confirmation/extension to manager as well as employee.
• Ensure that Trainee progress reports are up to date and escalate it to the management if there are any deviations.

Performance Management System:

• Own the Performance Management System of Kensium
• Educating the employees on the process and procedure of the appraisal.
• Conducting the hygiene check on the rating provided and escalate it to next level for further actions.
• Consolidate and share the managers recommendations and inputs in Bonus and Increments sheet for review.
• Issuance of letters to the employees who are eligible for bonus and increments.

Payroll Management:

• Should have good knowledge on the various pay structures, and components considered for payroll.
• Should have fair knowledge on payroll management, consolidate and share payroll inputs to the respective stake holders for processing the payroll on time.
• Ensure that the Verify the payroll inputs on time and submit the required details to FINANCE and Adrenalin team.

Employee Engagement:

• Create an event calendar after due discussion with Management.
• Engage employees to actively participate in the monthly, quarterly activities planned in office.

Employee Relations:

• Meeting employees on regular intervals, i.e., monthly, during probation confirmation, conduct one-on-ones.
• Ensure that a bond is built between employee and organization by channelizing the issues that were brought during the one-on-one discussion.
• Act and redirect the employee grievances to the respective department head.

HR Analytics

• Compile the relative HR metrics, analyzing, reporting and identifying trends with recommendations provided.
• Ensure that HR Weekly and Monthly reports are sent to Management.
• Publish reports such as HR department Annual report, Attrition report. These reports should contain the findings as well as corrective actions. 
• Handling the internal and external audit on behalf of the department
• Making sure all the documents pertaining to employee records are available in the employee personnel file as per company standards.
• Create Employee Quadrants, update the employee information, share it with Management team and provide analysis wherever necessary.

HRMS Tools:

• Own the Kensiumhr application as Admin.
• Ensure that all the necessary configurations are done as per the position and requirement.
• Be part of functional discussions with Management on workflow and design of the application. 
• Smoke test the changes and enhancements and provide feedback before go-live.
• Audit the application and make necessary corrective actions based on findings.

Exit Management:

• Ensure that exit notification email is sent to helpdesk team and enable the exit in HRMS.
• Initiating the full and final settlement process in coordination with finance, admin and operations.
• Ensure the experience, relieving and other letters (including PF) have been completed as per the exit process and exit checklist.
• Ensure that employees received the F&F within 45 days after the last working day.

EXPERIENCE AND SKILLS

Minimum

• 3-5 years of experience in working in HR operations team, managing employee

database, payroll, performance management, Statutory, reimbursements and retirals.

• Good verbal and written communication skills
• Good command over MS products including MS Excel, MS Word and MS Powerpoint.
• Eye for detail and result oriented.

Preferred

• Strong interpersonal skills.
• Excellent attention to detail and organisation skills.
• A thorough understanding of the rules and legislation governing employment.
• Strong problem-solving and analytical abilities.

MINIMUM QUALIFICATIONS

• Experience in HR core activities.
• 3-8 years of experience in core HR activities starting from onboarding to Exit management.
• Knowledge on using various HRMS tools
• MBA/PGDM in HRD/HRM from a reputed university.