HR Executive

Job description Job Description – Factory HR Executive Position Title: Factory HR Executive Department: Human Resources (Factory Operations) Location: Factory / Plant Location Reporting To: Factory Head / Operations Manager Job Purpose The Factory HR Executive is responsible for managing factory manpower, attendance, labour compliance, payroll coordination, discipline, and worker welfare, ensuring smooth production operations and statutory compliance. Key Responsibilities: 1. Manpower & Attendance Management Maintain daily attendance (biometric / muster roll) Manage shift allocation, weekly offs, and overtime Control absenteeism and arrange replacements Maintain complete employee & contract labour records 2. Recruitment & Onboarding (Factory Staff) Recruit factory-level manpower: Fabricators Machine operators Helpers Loaders / installers Handle joining formalities: Aadhaar, bank details, ID proofs PF & ESI enrollment Conduct factory induction: Safety rules Discipline & reporting structure 3. Labour Law & Statutory Compliance Ensure compliance with: PF & ESI Minimum Wages Act Factory Act Contract Labour Act Maintain statutory registers Handle labour inspections & audits Coordinate with labour contractors 4. Payroll & Wage Coordination Prepare: Monthly attendance sheets Overtime calculations Wage summaries Coordinate with Accounts for: Salary processing Contractor bills Monitor labour cost vs productivity 5. Discipline & Employee Relations Enforce factory discipline & punctuality Handle worker grievances & conflicts Issue warnings / notices when required Support supervisors in manpower discipline 6. Safety & Welfare Ensure usage of safety equipment Maintain accident & incident records Coordinate safety training & briefings Handle medical emergencies Ensure basic worker welfare facilities 7. Coordination & Reporting Daily coordination with: Production Operations Stores & Logistics Prepare and submit: Daily attendance report Monthly HR & compliance reports Labour productivity data Key Performance Indicators (KPIs) Attendance percentage (>95%) Labour cost control Overtime optimization Compliance audit score Attrition rate Safety incident reduction Skills & Competencies Strong knowledge of factory HR operations Good understanding of Indian labour laws Ability to handle blue-collar workforce Discipline enforcement & conflict handling Documentation & reporting skills Coordination with multiple departments Preferred Experience 2–5 years experience in Factory / Industrial HR Experience in manufacturing or fabrication units preferred Working Conditions Factory-based role May require extended hours during production peaks Hands-on involvement with shop-floor workforce