HR & Administration Manager

Position Title: HR & Administration Manager

Location: Bengaluru
Reporting To: Partner
Experience: Minimum 3-5 years in HR & Administration, preferably in professional services or consulting firms or CA firms
Educational Qualification: MBA in HR / PGDHRM / MSW (HR) or equivalent qualification
Employment Type: Full-Time

Role Summary:

We are looking for a dynamic and experienced HR & Administration Manager to lead and manage the entire human resource function of our Chartered Accountancy firm. The ideal candidate will be responsible for overseeing the complete employee lifecycle — from recruitment to retirement — along with payroll management, statutory compliance, performance appraisals, employee welfare, and general office administration.

Key Responsibilities:

1. Talent Acquisition & Onboarding

• Plan and execute recruitment activities: job postings, resume screening, interviews, offer roll-outs
• Onboard new employees with structured orientation and documentation
• Maintain updated HR records and employee databases

2. Payroll & Compliance Management

• Manage monthly payroll processing including salary structure, deductions, reimbursements, and full & final settlements
• Ensure timely filing and compliance under PF, ESI, PT, Gratuity, Bonus Act, Shops & Establishment Act, etc.
• Coordinate with consultants and authorities for labour law audits, inspections, and filings

3. Attendance & Leave Management

• Monitor and track employee attendance, leaves, holidays, and work schedules using HRMS or manual systems
• Ensure accuracy in monthly payroll inputs derived from attendance data

4. Performance Management & Appraisals

• Facilitate timely performance evaluations and goal-setting processes
• Assist partners in designing and executing annual/bi-annual appraisal cycles
• Maintain performance records and assist in compensation planning

5. Training & Development

• Identify training needs across teams and coordinate in-house or external training programs
• Track skill development, feedback, and training effectiveness
• Maintain training calendars and certifications

6. Employee Engagement & Welfare

• Design and execute employee engagement programs, team-building activities, and internal communications
• Address employee grievances with empathy and confidentiality
• Ensure implementation of employee welfare policies such as health checks, work-life balance initiatives, rewards & recognition

7. Exit Management & Retirement Planning

• Manage resignation processes including notice periods, handovers, clearances, and exit interviews
• Coordinate retirement benefits, documentation, and continuity planning

8. General Administration

• Supervise office operations including housekeeping, maintenance, vendor management, and stationery control
• Ensure infrastructure, security, and work environment needs are met
• Coordinate logistics for events, audits, internal reviews, and office meetings

Key Competencies:

• Strong knowledge of labour laws, payroll processes, and HR documentation
• Excellent communication and interpersonal skills
• Discreet, ethical, and respectful of confidentiality
• Proficiency in MS Office, payroll software, and HRIS systems
• Ability to work independently with a problem-solving mindset

Growth & Exposure:

This role offers comprehensive exposure to HR strategy and people management in a professional CA firm environment. The candidate will act as a critical link between the leadership and team members, enabling a culture of compliance, performance, and employee satisfaction.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Rajarajeshwari Nagar, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• what is your current CTC?
• What is your Expected Salary?
• What is your notice period?

Education:

• Bachelor's (Preferred)

Experience:

• Human resources: 1 year (Preferred)

Language:

• Kannada (Preferred)

Work Location: In person