HR Admin Executive

Job Summary: Vishwam Infotech is seeking a proactive and well-organized HR & Admin Coordinator to manage HR operations, employee follow-ups, and administrative functions. The ideal candidate will support the management in ensuring smooth office operations, maintaining discipline, coordinating with clients for assigned tasks, and assisting in HR and administrative processes across the team of 20 employees. Key Responsibilities: 1. HR Operations - Maintain and update employee records, attendance, and leave management systems. - Prepare appointment letters, offer letters, and maintain HR documentation. - Coordinate recruitment activities — posting jobs, shortlisting candidates, and scheduling interviews. - Handle onboarding and induction for new employees. - Assist in monthly payroll processing and coordination with accounts. - Maintain compliance documents  2. Employee Coordination & Discipline - Regular follow-up with team members to ensure timely task completion. - Monitor punctuality, attendance, and overall discipline within the office. - Serve as a communication bridge between management and employees. - Support employee engagement and motivation activities (celebrations, events, etc.). 3. Client & Task Follow-Up - Assist management in following up with clients for task updates, document submissions, or payment collections. - Maintain a record of follow-ups, calls, and reminders. - Ensure tasks assigned by management are executed and updated on time. 4. Administrative Responsibilities - Manage office supplies, vendor coordination, and facility-related matters. - Maintain general office organization and cleanliness with housekeeping staff. - Support coordination of meetings and internal communication. 5 . Performance & Training - Coordinate monthly review meetings and performance tracking. - Maintain training records and assist in team development initiatives. Skills & Competencies: - Excellent communication and coordination skills. - Strong follow-up ability and attention to detail. - Proficiency in MS Office (Excel, Word, PowerPoint). - Organizational, multitasking, and problem-solving skills. - Positive attitude with ability to handle confidential matters.