Front Desk Executive

Job Title: Front Desk Executive (HR Assistance)

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About the Role

Front Desk & Admin Executive (HR Engagement Support)

Key Responsibilities:

Front Desk & Reception

• Greet clients, visitors, and employees with a professional and courteous demeanor.

• Manage check-ins and visitor logs, ensuring security protocols are followed.

• Answer and redirect calls efficiently.

• Coordinate meeting room bookings and prepare spaces for meetings.

• Maintain a clean, welcoming, and organized reception area.

Administrative & Operational Support

• Resolve daily office issues (e.g., Wi-Fi, maintenance, admin supplies, etc.).

• Coordinate with vendors and internal admin/facilities teams as required.

• Handle courier and delivery logistics (sorting, distribution, pickups).

• Manage office supplies and inventory in coordination with facilities or procurement.

• Oversee day-to-day office operations to ensure a professional, efficient workspace.

• Support interview coordination and onboarding in the absence of HR.

HR & Employee Engagement Support

• Assist the HR team in planning and executing

  employee engagement activities, celebrations, and internal events.

• Coordinate logistics for engagement initiatives, such as venue setup, supplies, and communication.

• Help gather feedback and suggestions from employees to improve engagement initiatives.

• Maintain engagement calendars, attendance, and participation records.

Reporting & Administration

• Maintain detailed reports of office and HR activities for review and analysis.

• Collaborate with vendors to ensure smooth delivery of services and supplies.

Skills & Qualities We’re Looking For:

• Strong interpersonal and communication skills—professional yet approachable.

• Highly organized, proactive, and hands-on with a problem-solving attitude.

• Ability to multitask and manage time effectively in a dynamic environment.

• Proficient in tools like Google Workspace, Slack, and basic office systems.

• Prior experience in a startup or fast-paced environment is a plus.

What You’ll Get:

• Opportunity to be part of a growing team and contribute to a positive workplace culture.

• Ownership of your space, responsibilities, and engagement initiatives.

• A collaborative, people-first environment that values initiative, teamwork, and adaptability.