Finance and Admin Executive

Programme Financial Accounting & Documentation (Direct Implementation)

Ensure DI expenditures & settlements are as per the SOP after Vouching of Expense.

 Timely release of Programme / Travel Advance and reimbursement of exp to staff.

 Timely release of Programme / Travel Advance and reimbursement of exp to TPA staff/ Consultants.

 Recording of financial transactions through Tally system.

 Ensuring all original bill/invoices received at Area Office from respective states & Filing of the same with vouchers.

 Settlement of vendor payments within the stipulated time.

 Tracking of state level directly implemented projects i.e. budget vs. Expenditure & reporting on monthly basis.

 Onsite support to the programme team for conducting training, meetings & workshops as and when required.

 SOP orientation to new joiner

 Informing all the concern through mail regarding settlement of dues and release of payments

Partner Financial Accounting

 Development of MFR formats for partner reporting.

 Ensure timely receipts of Monthly Financial Reports. (MFR).

 Review the MFR and share the feedback to the AFSSM.

 Monthly up-dation of MIS

 Reconciliation between Partner MFR and MIS balance

 Support in Partner Financial review

 Support in DD for new Partner.

Administration & Procurement

To ensure proper Logistic arrangements for workshop/ Training are in place.

 Vehicle hiring / booking of train tickets.

 Support in procurement of Goods and services by adhering to the procurement guidelines.

 Asset management at state offices & BRCs following the SOP.

 Vendor Identification for Hotel/Vehicle/Consultant/Stationary etc. and sharing the same with Area Office for empanelment.

 Ensuring Code of Conduct is in place.

 Ensure up to date contracts/ agreements are in place.

 Maintain vendor database and evaluate the performance on yearly basis.

 Ensuring safety protocols at events, Venues, Hotels etc are in place.

 Updating vendor Matix

 Any other assignment

Time Support for Internal & External Audit and statutory compliances:

 Review & provide Audit vouchers as per requirement.

 Sharing TDS details with HO

 Filing of monthly/Quarterly/ Annual professional tax return

 Ensure the deduction of TDS at higher rates than usual in case

who have not filed their income tax return in the last year as per Section 206AB.

 Compliance to other Statutory requirements under IT/FCRA

Donor Reporting

 Support in Preparing Donor UCs

 Fund Request

JOB HOLDER ENTRY REQUIREMENTS:

In a series of brief statements identify the essential

knowledge, skills and behaviours required.

Knowledge (Education & Related Experience):

 BCom /M. Com/ MBA/CA Inter/CMA Inter about 4-5 years of Post Qualification experience.

 Experience of INGO environment preferred.

 Experience of financial management, programme & project management, HRM and

administration

Skills (Special Training or Competence):

 Project Financial management and data analysis skills.

 Ability to represent Sightsavers with key external stakeholders.

 Excellent communication skills (both oral & written).

 Capacity building or facilitation skills.

 Ability to work with minimum supervision.

 IT skill – Excel, MS Word, an accounting package, and Emailing.

 Ability to understand and work with project budgets, forecasts, and reports.