Finance and Admin Executive

Finance-Related Responsibilities:
1. Invoice Management o Assist in preparing, processing, and recording vendor invoices and employee reimbursements. o Ensure bills are properly authorized and documented. 2. Expense Tracking o Maintain records of daily, weekly, and monthly expenses. o Support in reviewing expense claims for accuracy and compliance. 3. Data Entry & Record Keeping o Enter financial transactions into spreadsheets or software (e.g., Tally, Excel, Zoho Books). o Maintain organized digital and physical finance records. 4. Assisting in Budget Preparation o Help collect data and compile basic budget reports under supervision. 5. Banking Support o Prepare documents for bank transactions (NEFT/RTGS forms, cheque deposits). o Track payment status and maintain banking records. 6. Petty Cash Handling o Monitor petty cash transactions and ensure proper documentation. 7. GST & TDS Documentation o Support the team by organizing and filing GST, TDS, and other statutory compliance records. Administrative Responsibilities: 1. Document Management o Maintain files, contracts, and agreements. o Assist with scanning, copying, and filing documents. 2. Office Coordination o Coordinate with vendors for utilities, supplies, or basic services. o Monitor office supply stock and place orders as needed. 3. Scheduling Support o Help schedule meetings, prepare meeting rooms, and send reminders. 4. Communication Support o Draft basic emails, follow-up communications, or internal circulars. 5. Support During Audits o Retrieve required documents and assist with preliminary checks during internal or external audits. Soft Skills and Tools Expected:

• Proficiency in MS Excel and Word
• Basic understanding of accounting principles
• Attention to detail
• Time management and organizational skills
• Willingness to learn finance tools (Tally, QuickBooks, etc.

Aug-06-2025