Finance Administrator

Finance Administrator – Jaipur | Ideal Coffee Machines

Location:

Employment Type:

Experience:

About the Role

Finance Administrator

From tracking transactions to ensuring smooth dispatch coordination, this role is central to keeping our numbers, inventory, and documentation aligned with Ideal’s quality and efficiency standards.

Key Responsibilities

• Oversee

  daily financial transactions

  — record, verify, and reconcile all incoming and outgoing payments.

• Prepare Proforma Invoices (PI), Tax Invoices, and Delivery Challans

  in accordance with company policies and GST norms.
• Maintain

  inventory records

  for machines, accessories, and spare parts; coordinate with the warehouse and service departments for stock updates.
• Track and reconcile

  dispatches and deliveries

  , ensuring accurate billing and documentation.
• Manage

  vendor and client ledgers

  , follow up for outstanding payments, and update the finance tracker regularly.
• Coordinate with the

  sales and logistics team

  for smooth processing of orders from PI to final dispatch.
• Support in

  monthly closing, petty cash handling, and bank reconciliation.

• Maintain all financial records, vouchers, and supporting documents for audit and compliance purposes.
• Assist in generating

  MIS reports, purchase orders, and cost summaries

  as required by management.
• Ensure compliance with

  BIS, GST, and company finance guidelines

  .
• Liaise with accountants and management for smooth financial operations.

Desired Skills & Qualifications

• Bachelor’s degree in Commerce, Accounting, or Finance.
• 2–5 years of relevant experience in finance administration, inventory, or operations (preferably in the manufacturing or trading sector).
• Strong command over

  Tally ERP / Zoho Books / Excel

  .
• Excellent attention to detail and organizational skills.
• Ability to multitask, prioritise, and work collaboratively across departments.
• Good communication skills in English and Hindi.

Interested candidates can share their CV at careers@idealcoffeemachines.com

“Finance Administrator – Jaipur.”

or call on +91 9694066660