Facilities Manager

Job Description

Park Place Technologies is looking for a highly motivated and proactive “Facilities Manager” to oversee the operations and maintenance of our Hyderabad office. This individual will be the main point of contact for vendors and contractors, responsible for ensuring that all facilities-related tasks are carried out efficiently, safely, and in line with business priorities. The ideal candidate will demonstrate strong leadership, excellent communication, and the ability to adapt to dynamic needs from multiple stakeholders. What You’ll Be Doing Facility General Management Serve as the point of contact for the Office and liaise with every department. At times will be privy to sensitive and confidential information that may be of critical and strategic nature. Use a range of office software, including email, spreadsheets, and databases, to ensure the efficient running of the office. Central point of communication for all issues pertaining to PPT –Calne facilities Managing Mail Services for the office like Courier services & mail distribution. Must be able to efficiently drive Stationery & Pantry Management which may include, Pantry Facilities, Ground Maintenance, Consumables and Stationaries. Develop and implement new administrative systems, such as record management as per PPT global Standards. Attend conferences and training as required. Must be able to manage parking facility for Park Place Technologies Employees. Track and enforce seating management. Availability to work on Weekends when scheduled maintenance or emergency dictates. Be available during emergencies to respond. Create and ensure compliance with response procedures. Maintenance and Operations: Oversee the maintenance of IT facilities, including Access Management, server rooms, and office spaces. Ensure all building systems (HVAC, electrical, plumbing) are functioning properly and efficiently. Conduct regular inspections and preventive maintenance. Coordinate repairs and renovations to maintain optimal conditions. Oversee building projects, renovations, and/or refurbishments as per PPT global Standards. Safety and Compliance: Ensure that facilities meet health and safety standards and comply with relevant legislation. Implement and manage security measures, including access control and surveillance systems as per PPT global Standards. Prepare facilities for emergency situations and conduct regular safety drills. Liaise Global REWS team members to ensure data protection laws are being adhered to in relation to the storage of data within the Office. Communicate deficiencies in facilities in relation to government regulations and environmental, health and security standards. Ensure resolution and compliance in collaboration with Global REWS team members. Complete monitoring of Fire Alarm System and Firefighting system and ensure that Public Address system is operational at all times. Vendor Management: Coordinate, implement and manage relationships between office and sub-contracted service providers. Negotiate contracts with service providers for maintenance, cleaning, security, and other services. Monitor the performance of vendors and ensure that agreed work is completed satisfactorily. Direct, coordinate and plan essential central services such as reception, security, maintenance, gardeners, mail, archiving, cleaning, catering, waste disposal and recycling. Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies. Monitor and demonstrate achievement of agreed service levels and to lead on improvement as per PPT Standards. Budgeting and Planning: Assist Director in managing budgets and ensure cost-effectiveness by comparing costs for required goods or services to achieve maximum value for money. Assist in future development plans in line with strategic business objectives. Allocate and utilize space and resources efficiently. Interpersonal Communication Skills: Facilities managers are tasked with customer service duties quite often. In this role, it’s imperative that one must have strong interpersonal skills for managing the vendor and Building staff and for a day-to-day task. While managing Internal employee’s concerns, one would also require empathy and the ability to listen to them and guide them on the process. Interpersonal communication skills are the backbone of this process. What We’re Looking For 6+ years of experience in Facility Management with companies in IT or STPI parks. Strong experience in Facility Management which includes Operations, Compliance, Budgeting & Vendor Management. Experience of working within a fast paced, demanding environment. Strong project management Skills. Good problem-solving & solutions-driven mindset with a strong attention to detail. Strong interpersonal and organizational skills. Strong time management & prioritization skills. Strong negotiation skills. Availability for night and weekend work as needed. Strong team oriented collaboration skills. Strong written and oral communication in English & local language. Good knowledge of IT Systems like Concur, Intranet & Office Applications like MS Word, Excel & PowerPoint & ticketing system. Education: Bachelor’s degree in construction management, engineering, or facilities management. Travel: <25% & must have a valid Driving License. Show more Show less