Facilities Manager

Job Summary:

The Senior Associate - Admin and Facilities - is responsible for overseeing and managing the administrative and facility operations to ensure a safe, efficient, and well-organized work environment. This role involves coordinating various office services, managing facilities, and supporting the overall administrative needs of the organization.

Key Responsibilities:

Facility Management:

• Oversee the maintenance and operation of office facilities, ensuring a safe and functional environment.
• Coordinate with vendors and service providers for facility-related services such as cleaning, security, and maintenance.

Administrative Support:

• Manage office supplies inventory, placing orders as needed, and ensuring cost-effective procurement.
• Assist in the organization of company events, meetings, and conferences.

Space Management:

• Plan and allocate office space to accommodate organizational needs and optimize workspace utilization.
• Coordinate office relocations and reconfigurations as required.

Health and Safety Compliance:

• Ensure compliance with health and safety regulations and maintain records of safety inspections and incidents.
• Develop and implement emergency response plans and conduct regular drills.

Budget Management:

• Prepare and manage the facilities budget, ensuring efficient use of resources and cost control.
• Analyze and report on facility expenses and identify opportunities for savings.

Vendor Management:

• Establish and maintain relationships with suppliers and service providers.
• Negotiate contracts and agreements to ensure favorable terms and conditions.

Qualifications:

• Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• Minimum of 7 years of experience in administration and facilities management.
• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficiency in Microsoft Office Suite and facility management software.