Executive Secretary

Job Description

Position : Executive Secretary Location : Chennai-Office Experience : 5–10 years Reporting To : Founders (Dual Reporting) Company : Osten Renewables ( www.osten-renewables.eu ) About Osten Renewables Osten Renewables is a mission-driven organization focused on catalyzing the clean energy transition across emerging markets. We develop, finance, and operate renewable energy projects that empower communities and promote sustainable development. At Osten, we value innovation, purpose-driven leadership, and strong collaboration with our global partners. Role Overview We are seeking an experienced Executive Secretary to provide high-level administrative support to the Founders of Osten Renewables. This dynamic position requires exceptional organizational skills, professionalism, and the ability to thrive in a fast-paced, impact-oriented environment. You will be a trusted point of contact, supporting internal and external communications, managing schedules, coordinating travel, and handling sensitive documentation with discretion. Key Responsibilities Administrative Support Provide proactive executive assistance to both founders, including calendar management, scheduling, and daily planning. Prepare, draft, and format high-quality correspondence, proposals, reports, and presentations. Organize and maintain files and confidential records. Travel & Meeting Coordination Plan and coordinate complex travel itineraries (including visas, bookings, logistics, and reimbursements). Prepare agendas and take accurate meeting minutes when required. Partner Relations & Communication Act as the first line of communication with partners, clients, and key stakeholders, ensuring timely and courteous responses. Follow up on action items and deadlines, ensuring nothing falls through the cracks. Project & Deadline Management Assist in tracking project milestones and internal deadlines. Coordinate with cross-functional teams to ensure timely execution of tasks. Professional Representation Represent the Founders in select meetings and communications, reflecting the values and tone of Osten Renewables. Maintain the highest standards of discretion, professionalism, and responsiveness. Ideal Candidate Profile 5–10 years of experience supporting senior executives, preferably in high-growth or international environments. Strong command of written and verbal communication, with an ability to draft compelling letters and emails independently. Highly relational and people-oriented, with excellent interpersonal skills and cultural sensitivity. Demonstrated ability to manage multiple tasks with competing priorities under tight deadlines. Proficient in Microsoft Office Suite and digital communication tools (e.g., Zoom, Teams, Notion, Slack). Discreet, trustworthy, and proactive in anticipating executive needs. Experience in the energy or infrastructure sector is a plus. Fluency in English, Tamil / Hindi is required. Knowledge of additional languages such as French, Spanish, or regional Indian languages is a strong asset. Diversity & Inclusion Osten Renewables is an equal opportunity employer. While all qualified candidates are encouraged to apply, we particularly welcome applications from women, as part of our commitment to women’s empowerment and inclusive leadership . Why Join Us? Be part of a purpose-driven team dedicated to creating tangible impact in the renewable energy space. Work closely with visionary founders and global partners. Experience a multicultural, collaborative, and fast-paced work environment. Opportunities for learning and growth aligned with your strengths and aspirations. How to Apply Please send your resume and a brief cover note to [ ananth@osten-renewables.eu] with the subject: Application for Executive Secretary – Osten Renewables . Applications will be reviewed on a rolling basis. Show more Show less