Executive Personal Assistant

Job Profile – Personal Attendant (PA) to Director

Position Title:

Personal Executive (PE)

Location:

Navi Mumbai, Maharashtra

Reporting To - Director

Key Responsibilities

1. Communication & Correspondence

· Draft, review, and manage official emails, letters, and notices on behalf of the Director.

· Maintain communication with clients, government offices, vendors, and internal teams.

· Proofread all outgoing correspondence to ensure accuracy and professionalism.

· Handle confidential and sensitive communication with discretion.

2. Personal Executive to Director

· Manage the Director’s daily schedule, meetings, appointments, and travel arrangements.

· Remind and prepare the Director for meetings, calls, and official commitments.

· Prepare documentation for the Director for business meetings, camps, and events as required.

· Ensure proper coordination between Director and departmental teams.

· Handle personal tasks related to documentation, online registrations, and official requirements.

3. Administrative & Office Management

· Maintain organized filing (digital & physical) for correspondence, reports, and approvals.

· Track deadlines for proposals, tenders, compliance documents, and medical approvals.

· Coordinate with accounts and administration team for bills, payments, and reimbursements.

· Follow up with external agencies (govt., corporate clients, vendors).

· Assist in HR coordination for recruitment, training, and employee communication when required.

5. Professional Representation

· Represent the Director in meetings or discussions when delegated.

· Greet and coordinate with visitors, clients, and government officials.

· Maintain high standards of etiquette and professional conduct.

Desired Qualifications & Skills

· Graduate / Post Graduate in Commerce, Management, Administration, or Mass Communication.

· Excellent command of English (written & spoken); knowledge of Hindi/Marathi preferable.

· Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

· Familiarity with digital marketing tools (Canva, Mailchimp, social media management, SEO basics).

· Strong organizational, multitasking, and problem-solving skills.

· Ability to handle confidential information with integrity.

· Presentable, disciplined, and proactive in approach.

Experience

· 2-3 years as PA, Executive Assistant, or in Corporate Communications role.

· Prior exposure to healthcare, corporate, or service industry preferred.

Compensation

· Competitive salary (based on experience)