Executive Assistant

Job Title: Executive Assistant – Leadership Office

Location: New Delhi

Experience: 3–6 years

Reports to: Chief Executive Officer (primary) and supports senior leadership (secondary)

Type: Full-Time | In-person

About Us

Wadhwani AI Global (WAIG) is a mission-driven organization working to bring cutting-edge AI into the hands of governments and public systems across the Global South. Our work spans AI solutions, embedded advisory, and capacity building across health, education, and agriculture. We partner with ministries, multilateral organizations, and donors to transform innovation into significant public impact.

Your Role

As Executive Assistant to the CEO, you will act as a strategic enabler — managing day-to-day operations while gaining first-hand exposure to leadership decision-making and cross-sector work.

You’ll ensure the CEO’s priorities run seamlessly — from managing calendars and international travel to coordinating with ministries, donors, and global partners. You’ll also take ownership of administrative processes like reimbursements and documentation, while supporting other senior leaders on critical initiatives.

This role is ideal for someone who thrives in fast-paced environments, values precision and discretion, and is looking for a career trajectory that combines executive coordination with strategic exposure.

Key Responsibilities

Executive & Strategic Support (Primary – CEO)

• Manage the CEO’s calendar, meetings, and high-stakes travel across geographies.
• Prepare briefs, decks, and communication material for senior-level engagements.
• Anticipate needs, track priorities, and ensure timely follow-through.
• Represent the CEO’s office in coordination with ministries, donors, and partners.

Action Tracking & Follow-Through

• Maintain a centralized tracker of all action items and commitments made by the CEO and to the CEO.
• Proactively follow up with relevant team members and stakeholders to ensure timely progress.
• Drive accountability and closure by keeping leadership updated on the status of pending items.

Administrative & Operational Excellence

• Handle reimbursements, expense tracking, contracts, and documentation workflows.
• Manage approvals, signatures, and coordination with admin/finance teams.
• Ensure travel, logistics, and event participation are seamless and error-free.

Leadership Team Support (Secondary)

• Provide scheduling and coordination support for other leaders as required.
• Prepare agendas, capture minutes, and track follow-ups for leadership meetings.
• Support cross-cutting projects that require multi-team coordination.

What We’re Looking For

• 3–6 years of experience as an EA, in Founder’s Office, or leadership support role.
• Exceptional organizational and multitasking skills; thrives in complexity.
• Strong written and verbal communication; ability to draft professional briefs and correspondence.
• Discretion, maturity, and high EQ when handling confidential information.
• Tech-savvy — AI tools, Google Workspace, Microsoft Office, productivity tools; quick learner.

Bonus if you have:

• Experience in consulting, professional services, or high-growth startups.
• Exposure to working with government stakeholders, multilaterals, or donors.

Why Join Us?

• Work directly with the CEO and leadership team on high-impact initiatives.
• Be at the intersection of technology, governance, and social impact.
• Gain exposure to senior-level decision-making and global partnerships.
• Grow into larger roles in operations, programs, or strategy based on performance.