Executive Assistant to Managing Director

Executive Assistant to Managing Director

• Manage the Managing Director's calendar end-to-end: prioritize meetings, resolve conflicts, and prepare daily agendas to optimise their time.
• Coordinate travel logistics and domestic/international itineraries, including visas, accommodations, ground transport, and consolidated expense reporting.
• Act as the gatekeeper for communications: screen calls and emails, draft high-quality correspondence, and escalate items requiring leadership attention.
• Prepare and maintain briefing materials, presentation decks, meeting minutes, and follow-up action trackers for leadership and board interactions.
• Liaise with internal teams and external stakeholders (investors, partners, vendors) to schedule meetings, manage stakeholder expectations, and ensure timely deliverables.
• Maintain strict confidentiality of sensitive information and implement efficient administrative systems to improve executive productivity.
  

Skills & Qualifications

• Proven experience supporting C-level or Managing Director-level executives in a corporate or tech environment.
• Strong diary and stakeholder management skills with attention to prioritisation under tight timelines.
• Excellent written communication and presentation-preparation capability for executive audiences.
• High level of discretion, confidentiality, and professional judgement handling sensitive business matters.
• Organised approach to travel coordination and expense reconciliation.
• Comfortable working on-site in India and collaborating across time zones with distributed teams.
  

Preferred

• Experience in a fast-growth technology, AI, or startup environment supporting investor/board interactions.
• Familiarity with basic financial or contract document review to assist executive-level decision-making.
• Prior exposure to investor relations, legal coordination, or office operations at senior management level.
  

• High-impact role with direct exposure to senior leadership and strategic business priorities.
• Collaborative, fast-moving tech environment that values initiative, ownership, and continuous learning.
• On-site position offering day-to-day engagement with cross-functional teams and senior stakeholders.