Job
Description
Job Title: Executive Assistant to the Chairman Location: RK International School, Meerut Employment Type: Full-Time | Reports To: Chairman Job Purpose: To provide high-level administrative, strategic, and operational support to the Chairman by managing schedules, coordinating communication, handling confidential matters, and ensuring seamless execution of executive responsibilities. Key Responsibilities: 1. Calendar, Communication & Meeting Management Manage and prioritize Chairman’s daily schedule, appointments, and meetings. Draft and manage emails, letters, reports, and official correspondence. Act as the liaison between the Chairman and school departments, parents, external stakeholders, and vendors. Prepare agendas, take minutes, and follow up on action points from meetings. 2. Confidential Administrative Support Handle confidential and sensitive information with integrity and discretion. Maintain all important documents, files, reports, and communication records. Draft internal communications, memos, circulars, and presentations for the Chairman. 3. Strategic & Operational Support Assist in research, data analysis, report preparation, and decision-making documentation for leadership reviews and meetings. Coordinate and track implementation of strategic plans or initiatives from the Chairman’s desk. Monitor deadlines, school goals, and department-wise progress as per direction. 4. Event & Visit Coordination Plan, organize, and manage school-level events, Board meetings, and VIP visits. Coordinate logistics for the Chairman’s travel, stay, school functions, and external meetings. Host and handle dignitaries, education consultants, and government officials as required. 5. Internal & External Liaison Communicate Chairman’s directives clearly to school leadership, administrative heads, and staff. Collaborate with heads of departments to streamline reporting, project tracking, and escalations. Handle interactions with board members, trustees, legal advisors, and key stakeholders. Key Performance Indicators (KPIs): 100% accuracy in schedule, document handling, and correspondence Timely execution of Chairman’s directives and task follow-ups Quality of reports, presentations, and communication drafts Stakeholder satisfaction (internal and external) Discretion and trustworthiness in handling sensitive information Qualifications & Experience: Graduate/Post-Graduate in Business Administration / Management / English / Communications 5+ years of experience as an Executive Assistant, ideally supporting top leadership Experience in educational institutions or corporate offices preferred Skills & Competencies: Excellent command of English (written and spoken); fluency in Hindi High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational, planning, and time management skills Professional demeanor and confidentiality Ability to multitask and handle pressure Strong interpersonal and communication skills Quick decision-making and high attention to detail Working Conditions: Must be available during school hours and flexible to work on weekends or extended hours when required Occasionally required to travel for meetings, conferences, or events with the Chairman Optional Add-ons (for formal posting or branding): Salary Range: Based on experience and qualifications Perks: Exposure to strategic leadership, learning opportunities, interaction with top stakeholders Growth Path: Can lead to a Chief of Staff / Strategic Advisor role in the institution’s leadership team Job Type: Full-time Pay: ₹15,000.00 - ₹35,000.00 per month Benefits: Cell phone reimbursement Schedule: Day shift Supplemental Pay: Performance bonus Work Location: In person
