An Export/Import company. We are distributors for speciality plastics and export relief materials to various countries world wide. The Role You Will Be Responsible For Receiving and screening incoming calls and emails and determining priorities. Performing project-based work as assigned. Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks. Scheduling and coordinating meetings. Making travel arrangements and preparing expense reports. Providing other organisational support such as ordering supplies and equipment. Administering leave records, medical and insurance claims. Project managing office renovations or new office set-ups. Managing contract negotiations and ensuring fulfillment of terms of vendor agreements and contracts. Liaising with third-party suppliers and/or vendors. Managing and maintaining executives’ schedules and appointments. Coordinating travel itineraries and making travel arrangements. Ideal Profile You have at least 2 years experience within a Admin Assistant or Executive Assistant / Virtual Assistant role, ideally within the Healthcare & Lifesciences industry. You are organised and have good interpersonal skills. You can work with minimal supervision and multi-task effectively. You have good computer skills ( MS Word, Excel, Powerpoint). You pay strong attention to detail and deliver work that is of a high standard You possess strong analytical skills and are comfortable dealing with numerical data You are a strong mentor and coach who can build high performing teams You are willing to undertake 0-30% travel. What's on Offer? A role that offers a breadth of learning opportunities Role involving team management opportunities Opportunity to make a positive impact Show more Show less

Job Summary : The Executive Assistant provides high-level administrative support to the Director of the company. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information. The Executive Assistant is responsible for managing schedules, coordinating meetings, preparing reports, and acting as a liaison between the director and employees. Job description for this role : Manage professional and personal scheduling for Director , including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. Maintain professionalism and strict confidentiality with all materials. Organize team communications and plan events, both internal and off-site. Required skills for this role : Three years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills. Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. Proficiency with office productivity tools and an aptitude for learning new software and systems. Flexible team player, willing to adapt to changes and unafraid of challenges. Ability to maintain confidentiality of information related to the company and its employees. People with QuickBooks software knowledge will be preferred. This job is provided by Shine.com Show more Show less

Job Summary The Executive Assistant provides high-level administrative support to the Director of the company. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information. The Executive Assistant is responsible for managing schedules, coordinating meetings, preparing reports, and acting as a liaison between the director and employees. Job Description For This Role Manage professional and personal scheduling for Director , including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database. Maintain professionalism and strict confidentiality with all materials. Organize team communications and plan events, both internal and off-site. Required Skills For This Role Three years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills. Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. Proficiency with office productivity tools and an aptitude for learning new software and systems. Flexible team player, willing to adapt to changes and unafraid of challenges. Ability to maintain confidentiality of information related to the company and its employees. People with QuickBooks software knowledge will be preferred. This job is provided by Shine.com Show more Show less