Executive Assistant to Director

Executive Assistant (EA) to the Director

Location: Hatchlab Innovations, Techno India Group

Employment Type: Full-time

Role Overview

The EA must combine discipline, discretion, and emotional intelligence with strong analytical and communication skills.

The role demands agility in fast-changing conditions, comfort with high-stakes interactions, and the ability to stabilize, simplify, and enhance decision-making. Success in this position requires intellectual agility, humility, loyalty, and a long-term commitment to the Director’s office

Key Responsibilities

1. Founder’s Office Alignment & Executive Support

• Operate as a strategic extension of the Director, ensuring intent translates seamlessly into execution.
• Manage and prioritize the Director’s calendar with foresight, preparing contextual briefs for meetings and engagements.
• Coordinate complex domestic and international travel with precision and sensitivity to preferences. Retain context across multiple projects, eliminating redundancy and clarifying decision-making.

2. Strategic Communication & Stakeholder Management

• Draft, refine, and manage communications that reflect the Director’s tone, clarity, and professionalism.
• Act as a representative of the Director in internal and external forums, exercising discretion and cultural sensitivity.
• Build trust across departments, hierarchies, and external stakeholders without overstepping boundaries.
• Navigate sensitive or emotionally complex situations with composure, empathy, and maturity.

3. Information Synthesis & Documentation Oversight

• Convert unstructured inputs (voice notes, rough references, scattered prompts) into polished reports, briefs, or presentations.
• Organize high-level meetings, board reviews, and strategy sessions with structured agendas and follow-ups.
• Prepare accurate Minutes of Meetings (MoM) and track accountability with relational tact.
• Maintain strict confidentiality in handling sensitive and high-stakes documents

4. Project & Operational Coordination

• Track and support progress on strategic initiatives across Hatchlab’s education, technology, and partnership verticals.
• Anticipate operational gaps or risks in planning, proactively suggesting solutions before escalation. Balance efficiency with empathy aligning execution with leadership cadence and stakeholder dynamics.
• Provide analytical support and research-driven insights for decision-making

5. Governance, Compliance & Confidentiality

• Assist in preparing presentations, financial reviews, and legal/strategic documentation.
• Uphold governance and compliance standards while balancing humane and practical execution.
• Anchor high-stakes periods by simplifying workflows and preventing miscommunication

Candidate Profile Qualifications & Experience

• Bachelor’s degree required; Master’s degree in Business Administration, Communications, or related field preferred.
• 3–5 years of demonstrated success in executive assistance, consulting, operations, or Founder’s Office roles.
• Proven ability to manage confidential, fast-paced, and high-stakes workflows while supporting senior leadership.

Core Competencies

• Strong emotional intelligence: ability to anticipate needs, read interpersonal dynamics, and respond with empathy.
• Excellent written and verbal communication, capable of mirroring the Director’s voice and tone.
• High contextual memory and organizational discipline to manage multiple priorities without oversight fatigue.
• Tech-savvy: proficient in MS Office Suite, Google Workspace, and collaboration tools.
• Analytical ability to distill complex inputs into actionable insights.

Key Attributes

• Adaptive, humble, and growth-oriented; willingness to learn on the job.
• Loyalty and discretion as non-negotiables, with the ability to evolve into a gatekeeping role.
• Calm and secure temperament, resilient under pressure, and emotionally attuned.
• Pragmatic, intuitive, and culturally sensitive—able to think alongside leadership, not just execute tasks.
• Energized by problem-solving, simplifying complexity, and contributing to impactful decision-making.

Compensation & Benefits

• Competitive salary, aligned with qualifications and experience.
• Industry-standard benefits including health coverage, travel allowances, and performance-linked incentives.
• Exposure to high-level leadership, international collaborations, and long-term career growth within Hatchlab and Techno India Group