Executive Assistant to Director

Key Roles & Responsibilities:

1. Executive Support & Coordination

• Manage the Founder’s daily calendar, schedule meetings, and coordinate appointments efficiently.
• Handle emails, calls, and correspondence on behalf of the Founder with discretion and accuracy.
• Prepare meeting agendas, presentations, and reports for internal and external meetings.
• Record and circulate minutes of meetings, ensuring follow-ups and action points are completed on time.
• Coordinate travel arrangements, logistics, and itineraries for business trips and events.
• Handle the travel desk and perform other required administrative activities.

2. Strategic & Operational Support

• Work closely with cross-functional teams (Operations, HR, Finance, Fleet, and Legal) to track strategic

projects and ensure timely completion.

• Assist in monitoring company performance metrics and preparing business reviews or dashboards for

management.

• Support the Founder in decision-making by conducting market research, data compilation, and business

analysis as required.

• Maintain documentation of business plans, reports, and confidential company records.

3. Communication & Liaison

• Act as the single point of contact between the Founder’s Office and all internal departments.
• Liaise professionally with clients, partners, vendors, and other stakeholders on behalf of the Founder.
• Draft, review, and manage professional communications, letters, and proposals.

4. Confidentiality & Governance

• Maintain absolute confidentiality of sensitive business, financial, and personal information. Ensure that all activities and documentation comply with company policies and legal requirements.
• Handle confidential HR and operational documents with utmost care and professionalism.

5. Project Management

• Track and report progress of key initiatives driven by the Founder’s Office.
• Identify gaps, dependencies, and areas of improvement, and proactively suggest actionable solutions.
• Coordinate with various departments to ensure smooth execution of business priorities.

Qualifications & Experience:

• Bachelor’s Degree in Business Administration, Management, or related field.
• 3–6 years of experience as an Executive Assistant, EA to Founders/CEOs, or in a similar strategic

coordination role.

• Proficiency in MS Office Suite (Excel, PowerPoint, Word), Google Workspace, and project management

tools (e.g., Asana, Trello, Notion) is a plus.

• Excellent written and verbal communication skills in Gujarati, English and Hindi.
• Strong organizational, time management, and multitasking abilities.
• High emotional intelligence, professionalism, and discretion in handling confidential information.
• Background in logistics, EV, startup, or operations-driven companies will be an added advantage.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person