Executive Assistant to Director

• About the Role
• We are looking for a highly organised, proactive, and detail-oriented Executive Assistant who can work as the Director’s shadow, ensuring smooth daily operations, clear communication, and timely follow-ups across departments.
• Key Responsibilities
• 1. Executive Support & Task Management
• Work closely with the Director and manage their day-to-day workflows, meetings, priorities, and deliverables.
• Maintain a clear task list assigned by the Director and ensure timely follow-ups with all staff members.
• Track, update, and report the progress of all delegated tasks.
• Prepare concise daily/weekly summary reports for the Director.
• 2. Communication & Coordination
• Act as a single point of contact between the Director and internal departments (production, sampling, design, embroidery, accounts, dispatch).
• Draft emails, messages, and internal notes on behalf of the Director.
• Ensure structured communication so the Director receives critical updates without delays.
• 4. Data & Reporting
• Maintain company/task dashboards for the Director.
• Collect information from different departments and convert them into clear, organised reports.
• Identify delays and escalate issues to the Director before they become bottlenecks.
• 5. Administrative & Personal Assistance
• Manage calendars, appointments, travel plans, and meeting schedules.
• Prepare presentations, notes, MOMs, documentation, and structured databases.
• Maintain confidentiality regarding company data, strategies, and communication.
• Skills & Qualities We Expect
• Excellent organisation and follow-up skills – must track 20–50 tasks simultaneously.
• Strong communication (Hindi/English/Gujarati preferred).
• Proactive attitude – anticipates needs without being asked.
• Strong ownership mindset – treats the Director’s tasks like their own.
• Familiarity with textile/garment manufacturing workflows is a big advantage.
• Tech-savvy – comfortable with Excel, WhatsApp Business, email drafting, Google Sheets, task trackers.
• Discipline, punctuality, and confidentiality are essential.
• Ideal Candidate Profile
• Someone who naturally enjoys structure, planning, and organising.
• Someone who can keep the Director free from operational clutter and maintain clarity.
• Someone reliable, sharp, and assertive, who can professionally follow up with staff/vendors without hesitation.
• Someone looking for a long-term, growth-oriented role with close proximity to leadership.

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person