Executive Assistant To Director

Executive Assistant to Director

Job Summary

Executive Assistant to the Director

Key Responsibilities

1. Executive Support & Coordination

• Manage the Directors calendar, appointments, meetings, and travel schedules.
  
• Organize internal/external meetings, prepare agendas, and track action points.
  
• Screen and prioritize emails, calls, and communication on behalf of the Director.
  
• Maintain strict confidentiality of business information and sensitive documents.
  

2. Documentation & Reporting

• Draft, review, and edit reports, presentations, and business correspondence.
  
• Prepare MIS reports, meeting minutes, follow-ups, and status updates.
  
• Coordinate documentation for audits, regulatory meetings, and board discussions (pharma-specific).
  

3. Cross-functional Liaison

• Act as a communication bridge between the Director and internal teams (Regulatory, QA, QC, Production, R&D, HR, Finance, International Business).
  
• Follow up with departments on pending tasks, deadlines, and project updates.
  
• Support the Director in strategic reviews and operational planning.
  

4. Project & Task Management

• Assist in ongoing pharma projects, product launches, compliance tasks, and internal initiatives.
  
• Track timelines for key deliverables like regulatory submissions, audits, product filings, and cross-departmental projects.
  
• Coordinate vendor meetings, client interactions, and strategic partnerships.
  

5. Administrative Management

• Manage confidential records, contracts, approvals, and critical files.
  
• Handle travel arrangements, expense reports, reimbursement claims, etc.
  
• Ensure smooth functioning of the Directors office with efficient workflow and communication.

• Ready to travel in domestic or international if required

Qualifications & Skills

Education

• Bachelors degree in any discipline.
  
• MBA or administrative certification is an added advantage.
  

Experience

• 5 to 15 years

  of experience as an Executive Assistant, Secretary.

• Mandatory experience in a pharmaceutical or healthcare company

  (due to industry-specific documentation and compliance needs).

Technical Skills

• Strong MS Office skills (Excel, PowerPoint, Word).
  
• Experience in handling confidential pharma documentation, audit files, and quality systems is a plus.
  
• Ability to prepare professional presentations and reports.
  

Soft Skills

• Excellent communication and interpersonal skills.
  
• High level of integrity, confidentiality, and professionalism.
  
• Strong time management, multitasking, and follow-up capability.
  
• Problem-solving approach with strong attention to detail.
  

Key Deliverables

• Efficient management of Directors office operations.
  
• Timely completion and follow-up of tasks across departments.
  
• Accurate reporting, documentation, and communication support.
  
• Smooth coordination for meetings, reviews, travel, and strategic initiatives.

Location - Malad - Mumbai

Salary open for right candidate

Interested candidate please mail me your cv on hr@archerchem.com or what's app at 9028871352.