Executive Assistant To Chief Executive Officer

Role Overview

Executive Assistant

You will be a key enabler for executive productivity, facilitating smooth operations across meetings, communication, and travel while working closely with internal stakeholders and occasionally external partners.

Reporting To:

Chief Executive Officer (CEO)

Key Responsibilities

Administrative & Calendar Management

• Manage the CEOs calendar with accuracy and foresight, including scheduling internal and external meetings.
• Prioritize and coordinate appointments to maximize time efficiency.
• Prepare daily, weekly, and monthly agendas in alignment with business priorities.

Communication & Coordination

• Serve as the primary point of contact between the CEO and internal/external stakeholders for administrative matters.
• Draft and review emails, reports, and presentations on behalf of the CEO.
• Ensure timely follow-ups and status updates on key discussions and decisions.

Meeting & Event Management

• Organize, coordinate, and take detailed minutes for leadership and cross-functional meetings.
• Track action items and follow through with stakeholders to ensure completion.
• Assist in the planning and execution of leadership meetings.

Travel & Logistics

• Plan and manage comprehensive travel itineraries, including transport & accommodation.
• Anticipate and resolve travel-related issues in real-time.

Project & Task Support

• Assist with high-priority tasks and special projects as directed by the CEO.
• Conduct basic research, compile reports, and provide summaries as needed.
• Maintain organized records and databases for executive decision-making.

Skills & Qualifications

• 4–6 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to multitask, adapt to changing priorities, and remain calm under pressure.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools.
• High degree of professionalism, discretion, and confidentiality.
• Experience in fast-paced or founder-led organizations is a plus.

Why Join Us?

As the Executive Assistant to the CEO, you’ll work at the heart of a fast-growing, impact-led organization, gaining insight into executive-level operations and strategic planning. This is a unique opportunity to grow in a role that blends coordination, communication, and exposure to high-level decision-making.