Executive Assistant To Chief Executive Officer

Role & responsibilities

• Manage the day-to-day office tasks of the Managing Director
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Manage Directors electronic diary, assessing priority of appointments and reallocation as necessary. Manage Directors travel arrangements (including visas/accommodation).
• Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meetings.
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Act as a liaison for the Managing Director for internal and external inquiries
• Maintain Directors office systems, including data management and filing.
• Maintain records of Directors contacts
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Conduct research, collect, and analyse data to prepare reports and documents for Managing Director
• Prepare monthly expense reports for Managing Director
• Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings,
• Preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director

Preferred candidate profile

• Impeccable profile with high professionalism.
• Relevant experience in Real Estate industry will be an added advantage
• Good communication, and presentation skills
• 10 - 15 years of experience
• Qualification: Graduate
• Should have proficiency in English written and spoken