FP Communications Private Limited

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a leading communications consultancy. This role is central to ensuring the CEOs office operates with efficiency, focus, and impact. The Executive Assistant will act as a trusted partner, managing day-to-day operations, coordinating priorities, and enabling the CEO to focus on strategic growth and client leadership. Key Responsibilities 1. Executive Support & Coordination Manage the CEOs calendar, appointments, travel, and meeting schedules. Prioritize tasks, filter requests, and ensure the CEOs time is used effectively. Coordinate internal and external meetings, ensuring agendas, minutes, and follow-ups are in place. 2. Communication & Documentation Draft, review, and manage correspondence, presentations, and briefing notes. Act as a liaison between the CEO and clients, media partners, and internal teams. Ensure timely communication flow within the CEOs office. 3. Strategic & Business Support Assist in conducting regular business reviews and ensure proper documentation and follow-ups. Coordinate with internal team leaders and members to track deliverables, timelines, and KPIs. Follow up on tasks assigned by the CEO and chase senior staff members to ensure deadlines are met. Support preparation of pitches, proposals, and reports. Conduct research on industry trends, client accounts, and policy developments relevant to the firm. 4. Office & Relationship Management Serve as the first point of contact for the CEO’s office. Build and maintain strong professional relationships with senior stakeholders, clients, and partners. Uphold confidentiality and discretion at all times. Preferred candidate profile Bachelor’s degree in Business Administration, Communications, Economics, or related field. 5–10 years of experience as an Executive Assistant, preferably supporting senior leadership in consulting, communications, or professional services. Strong written and verbal communication skills in English (knowledge of Hindi and regional languages a plus). Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of productivity tools like Google Workspace, Slack, or Asana preferred. Exceptional organizational, multitasking, and time management abilities. High degree of discretion, integrity, and professionalism.