Executive Assistant To Chief Executive Officer

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a leading communications consultancy. This role is central to ensuring the CEOs office operates with efficiency, focus, and impact. The Executive Assistant will act as a trusted partner, managing day-to-day operations, coordinating priorities, and enabling the CEO to focus on strategic growth and client leadership.

Key Responsibilities

1. Executive Support & Coordination

• Manage the CEOs calendar, appointments, travel, and meeting schedules.
• Prioritize tasks, filter requests, and ensure the CEOs time is used effectively.
• Coordinate internal and external meetings, ensuring agendas, minutes, and follow-ups are in place.

2. Communication & Documentation

• Draft, review, and manage correspondence, presentations, and briefing notes.
• Act as a liaison between the CEO and clients, media partners, and internal teams.
• Ensure timely communication flow within the CEOs office.

3. Strategic & Business Support

• Assist in conducting regular business reviews and ensure proper documentation and follow-ups.
• Coordinate with internal team leaders and members to track deliverables, timelines, and KPIs.
• Follow up on tasks assigned by the CEO and chase senior staff members to ensure deadlines are met.
• Support preparation of pitches, proposals, and reports.
• Conduct research on industry trends, client accounts, and policy developments relevant to the firm.

4. Office & Relationship Management

• Serve as the first point of contact for the CEO’s office.
• Build and maintain strong professional relationships with senior stakeholders, clients, and partners.
• Uphold confidentiality and discretion at all times.

Preferred candidate profile

• Bachelor’s degree in Business Administration, Communications, Economics, or related field.
• 5–10 years of experience as an Executive Assistant, preferably supporting senior leadership in consulting, communications, or professional services.
• Strong written and verbal communication skills in English (knowledge of Hindi and regional languages a plus).
• Proficiency in MS Office (Word, Excel, PowerPoint); knowledge of productivity tools like Google Workspace, Slack, or Asana preferred.
• Exceptional organizational, multitasking, and time management abilities.
• High degree of discretion, integrity, and professionalism.