Executive Assistant To Chief Executive Officer

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer. The ideal candidate will be a trusted partner, ensuring the CEO's time is managed efficiently and that all administrative and logistical aspects of their role are handled with the utmost discretion and professionalism. This role requires exceptional multitasking abilities, a keen attention to detail, and the capacity to anticipate the needs of a senior leader in a fast-paced, dynamic environment.

Key Responsibilities:

• Calendar Management:

  Proactively manage and maintain the CEO's daily schedule, including scheduling and coordinating internal and external meetings, appointments, and events. This includes prioritizing and rescheduling as needed to ensure the CEO's time is used effectively.

• Travel Planning and Booking:

  Arrange and coordinate all business travel, including flights, accommodations, ground transportation, and detailed itineraries. This includes frequent travel to the US and UK for business development purposes.

• Senior Leader Coordination:

  Act as the primary point of contact and liaison for senior leaders, coordinating their availability and scheduling meetings with the CEO.

• Communication Management:

  Screen and prioritize incoming communications, including emails and phone calls, and draft responses or redirect inquiries as appropriate.

• Document Preparation:

  Prepare and organize various documents, reports, and presentations for meetings and internal communication.

• Administrative Support:

  Provide general administrative support, including but not limited to, preparing expense reports and maintaining an organized filing system.

• Confidentiality:

  Handle all information and situations with discretion and maintain strict confidentiality.

Qualifications and Skills:

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar productivity tools.
• A proactive, resourceful, and problem-solving mindset.
• Ability to work independently with minimal supervision.
• High level of professionalism and a strong sense of responsibility.