Executive Assistant to CEO

Job Description

Industry & Sector: We are a high-growth player in the enterprise AI, SaaS, and digital-transformation consulting space, serving Fortune 500 clients across finance, retail, and manufacturing. Our India headquarters orchestrate product engineering, customer success, and strategic initiatives that fuel global expansion. As we scale, we seek an on-site Executive Assistant to the CEO who can operate at C-suite velocity, safeguarding the leader’s bandwidth while enhancing organisational effectiveness. Role & Responsibilities Own the CEO’s end-to-end calendar—prioritise meetings, proactively resolve conflicts, and ensure preparation material is ready 24 hours in advance. Coordinate complex domestic & international travel itineraries, visas, lodging, and ground logistics, optimising for cost and time. Draft, proof, and circulate high-impact communications: board decks, investor updates, client proposals, and confidential correspondence. Serve as primary point of contact between CEO and internal/external stakeholders—screen calls, route inquiries, and maintain professional rapport. Capture minutes and action items in leadership, board, and cross-functional meetings; track follow-ups to on-time completion. Lead special projects—market research, event planning, KPI dashboards—driving execution when the CEO’s strategic oversight is required. Skills & Qualifications Must-Have 5+ years as Executive Assistant supporting CEO/MD in tech, consulting, or high-growth environments. Demonstrated mastery of calendar, travel, and expense management using Google Workspace or Microsoft 365. Exceptional written & verbal English; ability to craft investor-ready documents with zero-defect accuracy. Strong discretion—trusted to handle sensitive M&A, fundraising, and personnel information. Advanced proficiency in PowerPoint/Keynote, Excel, and data visualisation for board-level reporting. Availability to work extended hours and coordinate across multiple time zones. Preferred Experience liaising with VC/PE investors and global advisory boards. Basic financial modelling or KPI dashboarding skills. Fluency in an additional global language (e.g., German, Japanese). Benefits & Culture Highlights High-visibility role with daily exposure to strategic decision-making and global leadership. Fast-track career path into Chief of Staff or Operations Leadership for high performers. Comprehensive health cover, on-site gourmet cafeteria, and quarterly team offsites in resort locations. Join us to amplify the CEO’s impact and shape the trajectory of an industry-leading tech innovator. Skills: travel coordination,powerpoint,travel arrangements,email handling,data visualization,time management,administrative,travel,written communication,calender,excel,discretion,expense management,calendar management,leadership,kpi dashboarding,document preparation,verbal communication,google sheets,confidentiality,problem solving,executive reporting