Executive Assistant to CEO

Industry & Sector

Primary job title (standardized):

Role & Responsibilities

• Provide day-to-day executive support to the CEO: manage complex calendars, prioritize meetings, and coordinate with internal and external stakeholders to ensure time is optimized for strategic priorities.
• Prepare and edit executive-facing materials: create concise briefings, executive summaries, slide decks, and meeting agendas tailored for board, investor, and partner interactions.
• Own travel and logistics end-to-end: arrange international and domestic travel, visas, itineraries, ground transport, and on-the-ground coordination for in-person events.
• Manage confidential correspondence and information flow: screen communications, draft responses when required, and maintain strict discretion on sensitive matters.
• Coordinate cross-functional programs and special projects: drive follow-ups, track action items, and ensure timely closure by partnering with People, Finance, Legal, and Product teams.
• Administer expense reporting, vendor coordination, and office logistics: reconcile CEO expenses, liaise with finance, and optimize operational processes to reduce friction.
  

Skills & Qualifications

• Calendar management
• Travel coordination
• Expense management
• Microsoft Outlook
• Google Workspace
• Microsoft Excel
• Microsoft PowerPoint
• Zoom
  

Preferred

• Experience with Concur or Expensify
• Familiarity with CRM platforms (e.g., Salesforce)
• Prior exposure to investor relations or board support
  

Qualifications

• 5+ years supporting C-level executives or founders in fast-paced technology organisations (on-site experience preferred).
• Proven ability to manage high-volume, confidential workloads with excellent attention to detail and judgment.
• Excellent written and verbal English; professional presence for interfacing with investors, partners, and senior leaders.
  

Benefits & Culture Highlights

• Opportunity to work closely with executive leadership at an early-growth stage AI & product-focused company; high visibility and fast learning curve.
• Structured career growth and exposure to cross-functional leadership (Product, Engineering, Finance, Legal).
• Collaborative, outcome-driven culture that values ownership, operational excellence, and confidentiality.
  

Location & Work Type