Executive Assistant

EXECUTIVE ASSISTANT

About Us:

Position Overview:

Key Responsibilities:

Administrative Excellence:

• Manage complex calendar scheduling across multiple time zones (UK, Ireland, India)
• Coordinate travel arrangements and logistics for business trips
• Handle confidential correspondence and communications
• Prepare reports, presentations, and business documents
• Manage filing systems and maintain organized records

Business Support:

• Coordinate with training centers across 9 locations
• Liaise with partner skin clinics and franchisees
• Support course development and content creation projects
• Assist with student inquiries and administrative matters
• Coordinate with UK and Ireland teams

Event & Project Management:

• Support exhibition planning and execution
• Coordinate webinars and training sessions
• Manage lead follow-up processes
• Assist with marketing initiatives and content scheduling

Communication Hub:

• Screen and prioritize phone calls and emails
• Draft correspondence on behalf of leadership
• Coordinate meetings with internal teams and external partners
• Maintain professional relationships with key stakeholders

Requirements:

Essential:

• Bachelor's degree or equivalent experience
• 3-5 years of executive assistant experience
• Excellent English communication skills (written and verbal)
• Proficiency in MS Office Suite, Google Workspace
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Experience working in fast-paced, multi-location businesses

Preferred:

• Experience in education, training, or healthcare/beauty industry
• Knowledge of aesthetic therapy or medical training sector
• Familiarity with CRM systems and online learning platforms
• Previous experience supporting international business operations

Personal Attributes:

• Proactive and anticipates needs
• Detail-oriented with strong problem-solving skills
• Flexible and adaptable to changing priorities
• Professional demeanor and appearance
• Ability to work independently with minimal supervision

What We Offer:

• Competitive salary commensurate with experience
• Opportunity to work with industry-leading aesthetic training company
• Professional development in international business environment
• Exposure to cutting-edge aesthetic technology and treatments
• Collaborative work environment with growth opportunities

Location:

To Apply: