Executive Assistant

Job Description

About Our Client: Our Client helps US based D2C brands grow, manage, and retain subscribers like a Pro. We cater to the entire subscriber lifecycle with our customer portal, bundles, personalized flows, smart dunning management, and comprehensive retention stack. Location: Sector 44, Gurgaon Type: In-office, Monday to Friday Experience: 1-3 years About the Role We are seeking a smart, organized, and proactive Executive Assistant (EA) to provide high-level support to our Founder and the Central Team. Key Responsibilities Calendar & Meeting Management Maintain and prioritize the Founder’s daily schedule. Schedule and coordinate internal/external meetings with cross-functional teams and external stakeholders. Prepare agendas and share pre-meeting briefs in advance. Travel & Logistics Coordination Manage domestic and international travel, including booking flights, hotels, ground transportation, and handling visas. Prepare detailed itineraries for the Founder’s trips. Handle last-minute changes and ensure a seamless travel experience. Coordinate logistics for events and off-site meetings. Expense & Finance Assistance Track expenses, and manage reimbursements of the organization. Assist the finance team with vendor payouts, invoice verification, and record-keeping. Handle and collate documents. File applications and ensure proper documentation for approvals. Document & Record Management Handle all documentation, including contracts, agreements, and confidential company records. Organize and maintain digital and physical filing systems. Ensure timely renewal of contracts and adherence to legal documentation deadlines. Vendor & Stakeholder Coordination Liaise with vendors and service providers for office supplies, gifts, and other requirements. Ensure timely delivery of services by vendors and troubleshoot issues when required. Gifting & Event Coordination Manage client and partner gifting programs for special occasions and festivals. Plan, organize, and execute internal team events, meetings, and celebrations. Coordinate logistics for events, including venue booking, catering, and on-site support. Office Administration & Support Manage office admin staff and ensure they complete all the tasks. Provide general administrative support to the Central Team as required. Ensure the office environment is well-maintained, including inventory of supplies. Assist in onboarding new employees by coordinating with HR for necessary arrangements. Act as the point of contact for any office-related issues. Show more Show less