Life at MX
We are driven by our moral imperative to advance mankind - and it all starts with our people, product and purpose. We always carry a deep sense of drive and passion with us. If you thrive in a challenging work environment, surrounded by incredible team members who will help you grow, MX is the right place for you.Come build with us and be part of an award-winning company that’s helping create meaningful and lasting change in the financial industry.
Life at MX
We are driven by our moral imperative to advance mankind - and it all starts with our people, product and purpose. We always carry a deep sense of drive and passion with us. If you thrive in a challenging work environment, surrounded by incredible team members who will help you grow, MX is the right place for you.Come build with us and be part of an award-winning company that’s helping create meaningful and lasting change in the financial industry.As an Executive Assistant at MX, you will play a pivotal role in supporting our executives and ensuring the seamless operation of our administrative functions. You will be responsible for managing calendars, coordinating meetings and travel arrangements, handling correspondence, and providing proactive assistance to optimize executive productivity. Additionally, you will take the lead in organizing company events, from team-building activities to client engagements, and contribute to fostering a positive and inclusive company culture.
Job Duties:
Executive Support:
- Manage complex calendars, scheduling meetings, appointments, and conference calls with internal and external stakeholders.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation logistics.
- Prepare and organize materials for meetings, ensuring executives are well-prepared and informed.
- Act as a strategic partner by prioritizing initiatives across competing interests and teams to ensure all meetings are essential in moving the needle toward company and department goals
- Execute on strategic projects and initiatives such as external meeting hosting/coordination and content planning/creation among other projects
Administrative Efforts:
- Act as the primary point of contact for internal and external inquiries, exercising discretion and professionalism in all interactions.
- Handle correspondence, including emails, letters, and phone calls, with a high degree of accuracy and timeliness.
- Assist with the preparation and editing of documents, presentations, and reports as needed.
- Collaborate with the EA team to ensure that there is cohesion between departments for operational excellence
- Draft and track agendas for meetings, take notes and/or action items to document the decisions made and execute on any follow up
- Track and submit all monthly expenses for your executives
- Provide other administrative and project management support as needed depending on your executives’ needs and departments
Event Management:
- Plan and execute company events, including team-building activities, offsite retreats, and corporate outings, to promote employee engagement and foster a positive company culture.
- Coordinate logistics for client events, conferences, and trade shows, ensuring a seamless and memorable experience for all participants.
- Manage event budgets, negotiate contracts with vendors, and oversee all aspects of event execution to ensure alignment with company objectives.
Culture Enhancement:
- Collaborate with HR and departmental leaders to develop and implement initiatives that promote a diverse, inclusive, and supportive work environment.
- Organize employee appreciation events, recognition programs, and wellness activities to boost morale and employee satisfaction.
- Serve as a culture ambassador, embodying the company's values and fostering a sense of belonging and camaraderie among team members.
Basic Requirements :
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- 3+ years of proven experience as an Executive Assistant or similar role, preferably in a fast-paced IT or tech-driven environment.
- Integrity and discretion in handling confidential information
- Time management, pattern recognition, prioritization, diligent attention while managing numerous projects with set deadlines
- Strong communication and interpersonal skills, with a professional demeanor and the ability to interact confidently with individuals at all levels.
- Proficiency in Slack and Google Suite of products and other productivity tools, with a keen eye for detail and accuracy.
- Experience in event planning and coordination, with a creative mindset and a passion for creating memorable experiences.
- Professionalism and a high degree of emotional intelligence
- Self-starter mentality, inventiveness and creativity when tackling roadblocks
- Resourcefulness and ability to work in ambiguous environments, being comfortable with the unknown as well as working under pressure
- Ability to effectively give, receive, and respond to feedback
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
Work Environment
At MX, we prioritize flexible working arrangements, which allows us to attract top talent, provide improved work-life balance, and increase productivity. Our flex philosophy is centered on trust, responsibility, and communication. In this role, you'll work in the office for a standard 40-hour workweek. We believe that face-to-face interactions among team members are crucial for fostering a dynamic and productive environment. Being present in the office enables seamless communication, quick decision-making, and spontaneous collaboration, contributing to project success.
Compensation:
Your expected earnings could include a base salary and other forms of cash compensation, such as bonuses or commissions. This pay range is just one component of our total rewards package, which considers factors like job level, location, and skillset.Please note that applicants must have the legal right to work in India without the need for sponsorship. We are unable to provide work sponsorship for this role, and candidates should be able to verify their eligibility to work in the country independently. Proof of eligibility will be required as part of the hiring process.
Work Environment
In this role, a significant aspect of the job involves working in the office for a standard 40-hour workweek. We believe that the collaborative nature of our work and the face-to-face interactions among team members are essential for fostering a dynamic and productive work environment. Being present in the office enables seamless communication, facilitates quick decision-making, and encourages spontaneous collaboration that contributes to the overall success of our projects. We value the synergy that comes from having our team members physically together, allowing for immediate problem-solving, idea exchange, and team building.
Compensation
The expected earnings for this role could be comprised of a base salary and other forms of cash compensation, such as bonus or commissions as applicable.This pay range is just one component of MX’s total rewards package. MX takes a number of factors into account when determining individual starting pay, including job and level they are hired into, location, skillset, peer compensation.
- Please note applicants applying for this position must have the legal right to work in India without the need for sponsorship. We are unable to provide work sponsorship for this role, and candidates should be able to verify their eligibility to work in the country independently. Proof of eligibility to work in India will be required as part of the hiring process.
