Executive Assistant

Executive Assistant – Research, Personal Coordination & Financial Management

Company/Principal:

Chairman’s Office, Emirates Worldwide Group

(For Personal, Business, and Research Coordination Support)

Job Type:

Full-Time | On-Site or Hybrid (India/UAE, based on preference)

Objective of the Role:

To assist the Chairman in managing and organizing daily communications, conducting deep research across various domains (real estate, investment, design, business), tracking and managing personal finances and expenditures, and handling day-to-day coordination in both personal and professional spheres.

Key Responsibilities

1. Message & Communication Management

• Organize and maintain records of WhatsApp, Telegram, and Email messages.

• Identify and track:

• Tasks

• Key instructions

• Follow-ups

• Information shared

• Transcribe voice notes and sort screenshots or links into digital folders.

• Maintain a searchable archive for past communications.

2. Web Research & Information Compilation

• Conduct detailed research on:

• Real estate projects (in UAE, India, Oman, etc.)

• Companies and competitors

• Investment options

• Interior/garden designs and architectural inspirations

• Summarize findings in structured formats: Excel, Word, PDF.

• Compare product features, pricing, and give pros/cons analysis.

• Maintain a digital knowledge base organized by topic/category.

3. Personal Financial Expense Management

• Track daily/monthly personal expenses:

• Cash, UPI, card, wallet, staff reimbursements

• Categorize (travel, food, family, business-related, medical, etc.)

• Maintain and reconcile spreadsheets regularly.

• Flag irregularities or large/unusual expenses.

• Assist with payments, reminders, bills, and coordination with accountants.

• Prepare monthly reports and assist in budgeting.

4. Daily Schedule & Coordination

• Maintain and update calendar (meetings, family appointments, tasks)

• Set reminders for events, deadlines, travel, birthdays, bills, renewals.

• Coordinate with internal staff, vendors, and external contacts.

• Assist with planning travel, hotel bookings, appointments, deliveries, etc.

5. Administrative & Personal Support

• Draft professional communication (emails, letters, follow-ups).

• Prepare visual presentations or reports when needed.

• Manage document folders (both digital and hard copy filing).

• Handle personal tasks like ordering items, setting reminders, or follow-ups with service providers.

• Ensure confidentiality and discretion at all times.

Preferred Qualifications

• Bachelor’s Degree in:

• Business Administration (BBA/MBA)

• Mass Communication / English Literature

• Commerce (B.Com / M.Com)

• Information Management / Design (if regular design research involved)

• 2–4 years of experience as an Executive Assistant / Personal Assistant / Research Analyst

• Experience in working with founders, directors, or entrepreneurs is highly preferred.

Area Skils

· Communication – Fluent in English (written & spoken), polite & professional

· Research – Strong Google search techniques, document review, sourcing and summarizing

· Organization – Task management, calendar handling, note-taking, prioritizing

· Finance – Excel proficiency (formulas, tables), expense tracking, reconciliation

· Productivity – Google Workspace, Microsoft Office, Nation, Trello

· Tech Comfort – Voice-to-text apps, PDF tools, ChatGPT, Canva (optional)

Location & Working Hours

• Location: Indore

Job Type: Full-time

Pay: ₹20,000.00 - ₹50,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Vijay Nagar, Indore, Madhya Pradesh: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Executive Assistant: 2 years (Preferred)

Language:

• English (Preferred)

Location:

• Vijay Nagar, Indore, Madhya Pradesh (Preferred)

Shift availability:

• Day Shift (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person