Executive Assistant (EA)

Executive Assistant to CMD – Ludhiana

Company Description

GEBE is a pioneer in innovative outdoor furniture manufacturing — offering premium planters, sofa sets, and garden furniture.

Part of Damsun Group, GEBE collaborates with leading architects, hospitality brands, and global clients to deliver world-class outdoor lifestyle solutions known for design, durability, and craftsmanship.

We are seeking a highly professional and resourceful Executive Assistant to support the Chairman & Managing Director (CMD) in managing strategic, administrative, and operational priorities.

The ideal candidate will serve as the primary point of coordination between the CMD and internal teams, external stakeholders, and key business partners.

They must be exceptionally organized, proactive, and possess strong communication and follow-up skills — capable of anticipating needs and managing sensitive information with utmost confidentiality and integrity.

Responsibilities

• Manage and coordinate the CMD’s calendar, appointments, and travel plans.
• Serve as a bridge between the CMD and leadership teams, ensuring smooth communication flow.
• Prepare presentations, reports, briefs, and high-level meeting documents.
• Draft and manage emails, correspondence, and executive communications on behalf of the CMD.
• Support in strategic projects, business reviews, and cross-departmental follow-ups.
• Maintain compliance, documentation, and progress trackers for CMD’s directives.
• Draft and circulate Minutes of Meetings (MOMs), ensuring timely task closures.
• Coordinate with clients, architects, dealers, and senior stakeholders when required.
• Uphold discretion, professionalism, and confidentiality at all times.
• Represent the CMD’s office with ownership, efficiency, and integrity.

Qualifications

• Postgraduate or Bachelor’s degree with strong communication or business background.
• Minimum 5 years of experience supporting senior executives or CMD/CEO-level leadership.
• Proficient in Microsoft Office, Google Workspace, Asana, and CRM tools.
• Excellent written and verbal communication (English fluency mandatory).
• Strong organizational and time management skills, with high attention to detail.
• Presentable, confident, and composed in high-profile meetings or client interactions.
• Ability to work independently, prioritize effectively, and manage multiple parallel tasks.
• Team player, trustworthy, and high on integrity — capable of handling confidential business matters.