Executive Assistant

Job Summary:

Executive Assistant to the CEO

Key Responsibilities:

• Manage the CEO’s complex and dynamic calendar, ensuring optimal time management and prioritization.

• Coordinate internal and external meetings, board meetings, investor calls, and leadership team events.

• Prepare briefing materials, agendas, talking points, and follow-up documentation.

• Handle sensitive information with the utmost confidentiality and professionalism.

• Draft and proofread emails, presentations, memos, and reports on behalf of the CEO.

• Organize and manage domestic and international travel, including visas, itineraries, and logistics.

• Act as a liaison between the CEO and internal teams, board members, investors, clients, and partners.

• Track key initiatives and deliverables, ensuring follow-ups and accountability.

• Support special projects and strategic initiatives led by or involving the CEO.

• Represent the CEO with a high level of polish and professionalism in all communications.

Qualifications:

• Bachelor’s degree required; advanced degree or certifications are a plus.

• Excellent time management, organisational, and multitasking skills.

• Strong interpersonal and communication abilities, both written and verbal.

• High emotional intelligence and sound judgment.

• Mastery of Microsoft Office, Google Workspace, and calendar tools; familiarity with productivity apps (Slack, Zoom, Teams, etc.).

• Able to operate with discretion, integrity, and resilience under pressure.

• Comfortable in a fast-paced environment where priorities can shift quickly.

Preferred Attributes:

• Startup or executive office experience.

• Scrum master, image consulting certification will be added advantage

• Background in project management or operations.

• Confidence to interact with senior leadership, board members, and key stakeholders.

• A strategic mindset with the ability to understand business priorities.