Executive Assistant

Max Healthcare Institute Limited ("Max Healthcare") is one of India’s largest healthcare organizations. We operate 22 healthcare facilities (5000+ beds), 30+ specialties and 5000+ clinicians across the NCR Delhi, Haryana, Punjab, Uttarakhand Maharashtra and Uttar Pradesh. Max Healthcare also operates a homecare business and pathology business under brand names Max@Home and Max Labs respectively. Max@Home offers health and wellness services at home while Max Lab provides Pathology Services outside our hospital network.

Executive Assistant

• Manage and optimize the calendar, scheduling meetings, appointments, and travel arrangements.
• Coordinate and handle incoming correspondence, emails, and phone calls on behalf of the Senior Director.
• Prepare, proofread, and edit high-quality documents, presentations, reports, and internal/external communications.
• Organize and maintain confidential files, records, and documentation with utmost discretion.
• Plan and coordinate team meetings, events, and cross-functional engagements.
• Prepare meeting agendas, record minutes, and ensure timely follow-up on action items.
• Serve as a liaison between the Corporate Affairs office and internal/external stakeholders to ensure seamless communication and collaboration.
• Arrange complex domestic and international travel itineraries, including visa processing, transportation, and accommodation logistics.
• Facilitate smooth communication between executive leadership and various departments, employees, and partners.
• Contribute to cross-functional projects and special assignments as delegated by the Senior Director.

Years of Experience:

• Minimum of

  5 years of experience

  in an executive assistant or similar role, preferably within a corporate or fast-paced environment.

Qualifications:

• Master’s degree preferred; bachelor’s degree required.
• proven ability to manage sensitive information with a high level of discretion and confidentiality.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools such as Zoom, Teams, and project management tools is a plus.