Executive Assistant

Teamware Solutions

7 - 12 years

9 - 12 Lacs

mumbai maharashtra india

Posted:7 hours ago| Platform: Foundit logo

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Skills Required

calendar management ms tools managing travel & transportation bookings filing & validating expenses stakeholder communication

Work Mode

On-site

Job Type

Full Time

Job Description

Role & Responsibilities:

Manage and maintain Executive calendar on a regular basis to ensure prompt & accurate scheduling. Occasional evening and weekend calendar adjustments may be needed.
Coordinate domestic and international travel, including on-the-ground logistics.
Coordinate scheduling and logistics (e.g., Outlook meeting requests, room booking, venue selection, catering, etc.) for staff meetings & offsite events.
Prepare and submit expense reports in MS Tool in a timely and compliant manner.
Review and check expenses for the team.
Track team finances & generate timely & accurate reports.
Provide general administrative support for a geographically distributed team.
Extend support to manage the India ROB calendar.

Required Skills & Expectations:

Intermediate knowledge of MS Office and cloud-based applications (e.g., SharePoint)
Ability to collaborate in a team environment
Ability to professionally interact with leaders
Ability to quickly learn and adopt new technologies and processes
Strong communication and organizational skills
Ability to multitask and work under pressure
Possess discretion and maintain confidentiality
Ability to thrive in a fast-paced, demanding environment and work within deadlines with flexibility

Additional Skills/Requirements:

Candidates having worked in a shared facility to fulfill travel and expense management requests for a large audience will be preferred.

Candidate Requirements:

78 years of experience in a similar capacity who has worked on Outlook and calendar
Communication, travel, & expense management experience
Minimum degree qualification required
The experience of the resource needs to be
purely into EA (Executive Assistant) background
Profiles with facilities background will not be considered

Top 3 Skills:

Calendar management and email responses, including understanding of managing travel & transportation bookings, filing & validating expenses, and using online tools
Proficiency with MS Tools and stakeholder communication
Strong communication skills and ability to multitask

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