Executive Administrative Assistant

Job Details

• Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc.: plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.
• Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, managing departmental recognition, etc.
• Works professionally with other Administrative Assistants and Executive admins to help facilitate timely and accurate planning needs.
• Administrative experience in a fast-paced cross-cultural environment.
• Experienced in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with sensitive documentation, maintain the utmost confidentiality for sensitive business matters, and correspondence.
  

Qualifications

Minimum Qualifications

• Performs various administrative, organizational, financial, operational, and project related activities in support of senior and executive level staff.
• Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support.
• Coordinates phone calls and directs calls to the right stakeholders.
• Helps prepare for meetings and accurately records minutes from the meetings.
• Provides real-time scheduling support by booking appointments and preventing conflicts.
• Manages calendars, travel arrangements and expense reporting for one or more executives or managers.
• Collects data and conducts data analysis to prepare documents for review and presentation by boards of directors, committees, and executives. Manages records databases.
• Collaborates with administrative and/or operational staff to exchange data and information that enables budget planning and expense control.
• Builds administrative community, provides learning and training opportunities for other administrative support staff.
  

Preferred Qualifications

• Strong calendar management, with shifting priorities and deadlines, booking domestic/international travel, managing travel details and expenses.
• Skills to quickly and accurately assess the importance of a meeting, email, or document and take appropriate action to involve the appropriate parties.
• Manage multiple projects simultaneously.
• Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Strong capability working with all Microsoft tools including Office, Teams, Intel tools, purchasing and finance systems.
• Organizational, time management, and multi-tasking skills.
• Communicate effectively and professionally with internal and external personnel.
• Work without frequent direct supervision.
• Strong verbal and written communicator, customer service oriented.
  

Job Type

Shift

Business Group

Posting Statement

Work Model for this Role