EA to CEO

Position:

Experience:

Location:

Reporting To:

Role Overview:

Executive Assistant to the CEO

Key Responsibilities:

Executive & Administrative Support

• Manage and maintain the CEO’s daily calendar, appointments, meetings, and travel itineraries.
• Coordinate domestic and international

  travel management

  , including visa processing, flight and hotel bookings, transportation, and travel expense reconciliation.
• Handle scheduling conflicts, meeting priorities, and logistics with sound judgment.
• Ensure the CEO is well-prepared for meetings, presentations, and key engagements by providing relevant documents, briefs, and background information.
• Prepare, review, and edit correspondence, reports, and presentations using

  Advanced Excel

  ,

  Word

  , and

  PowerPoint

  .
• Draft and manage professional communication on behalf of the CEO (emails, memos, letters, etc.).

Project Coordination & Reporting

• Track progress on strategic initiatives, action items, and deliverables assigned by the CEO.
• Prepare

  dashboards, reports, and presentations

  for management meetings and Board reviews.
• Conduct research and compile data to support decision-making and presentations.
• Coordinate with various departments to ensure timely flow of information and task completion.

Meeting & Event Management

• Organize internal and external meetings, conferences, and team offsites.
• Record and circulate minutes of meetings; follow up on key action items.
• Liaise with vendors, clients, and external partners as required.

Office & Confidential Support

• Maintain and manage confidential records, contracts, and sensitive business information.
• Support in expense management, reimbursements, and budgeting activities for the CEO’s office.
• Represent the CEO’s office with professionalism and discretion in all interactions.

Required Skills & Qualifications:

• Graduate/Postgraduate in any discipline.
• 6–10 years of relevant experience as an

  Executive Assistant

  , preferably supporting C-suite executives.

• Advanced proficiency in MS Excel (pivot tables, dashboards, analytics), PowerPoint (professional presentations), and Word.

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple stakeholders and priorities effectively.
• High degree of integrity, confidentiality, and professionalism.

Key Attributes:

• Proactive, resourceful, and detail-oriented.
• Strong interpersonal and coordination skills.
• Flexible and adaptable with a problem-solving mindset.
• Demonstrates ownership and accountability in all tasks.