Deputy/Assistant Registrar (Academic)

Deputy/Assistant Registrar (Academic):

Ensure statutory and regulatory compliance, smooth academic administration, legal and procedural alignment, effective documentation, discipline and student services oversight, and active contribution to institutional quality, growth, and governance.

Roles & Responsibilities:

- Maintain systems for historical records, regulatory correspondence, and institutional reporting and oversee curriculum & academic calendar implementation.

- Ensure precise documentation of academic policies, procedural guidelines, & regulatory compliances.

- Track communications issued by regulatory bodies and propose timely & appropriate institutional responses.

- Preparation of reports, proposals, compliance reports, and documentation for accreditation bodies, regulatory authorities, & statutory audits.

- Assist in drafting, implementing, and updating University policies.

- Facilitate meetings of statutory bodies (BOM, BOS, Academic Council, Finance Committee, etc.) and follow-up action tracking.

- Extend support to IQAC, NAAC, and all quality enhancement initiatives.

- Develop, implement, and monitor SoPs for academic and administrative functions.

- Promote a process-driven, documentation-based approach for planning, execution, monitoring, quality management, and institutional governance.

- Coordination among faculty, students, alumni, departments, and administration.

- Ensure services are efficient, student-centric, and aligned with the University’s standards of excellence.

- Identify and address procedural or systemic barriers affecting students, faculty, and operations.

- Assist in budget planning, monitoring, and resource allocation for academic administration.

- Perform additional duties as assigned by the President/Registrar.

Skills & Competencies

- Strong orientation toward process adherence, documentation discipline, and continuous improvement, leadership, coordination, and team-management.

- Excellent communication skills with high-quality drafting abilities for minutes, notices, policies, and reports.

- Proficiency in MS Office, office management software, and ERP/Academic MIS systems.

- High standards of integrity, confidentiality, professional ethics, and quality.

- Strong problem-solving skills, multitasking, and work efficiently under pressure

Qualifications & Experience

- Master’s Degree with minimum 55% marks.

- 10+ years of experience in University's Registrar office for managing academic activities.

- Strong understanding of University Statutes, governance systems, regulatory frameworks, NEP, and NCrF.

- Significant experience in managing University’s enrolment, registration, meetings, convocation, and other events.

- Experience in NAAC, IQAC, compliance reporting.

- Demonstrated experience in SoP development, process optimisation, documentation control, and workflow management.