Cost Manager ( MEP)

Job Description – Cost Manager (MEP) – Post-Contract

Position Title: Cost Manager (MEP)

Reporting To: Senior Cost Manager / Associate / Director

1. Role Overview

The Cost Manager (MEP) is responsible for managing and controlling all Mechanical, Electrical & Plumbing cost-related activities during the post-contract phase. The role ensures compliance with contract terms, accurate cost reporting, timely valuation of works, and effective commercial administration until project close-out.

2. Key Responsibilities

A. Cost Management & Control

• Monitor, track, and control all MEP project costs during execution.

• Prepare monthly cost reports, cost-to-complete (CTC), cash flow forecasts, and variance analysis.

• Validate MEP budget allocations and ensure expenditures are within approved limits.

• Recommend cost-saving opportunities and value engineering (VE) proposals.

B. Post-Contract Administration

• Administer MEP contracts as per agreed terms and conditions.

• Manage payment certification, verification of measurements, and approval of contractor invoices.

• Ensure timely submission and evaluation of MEP contractor bills and variations.

C. Measurement & Valuation

• Carry out detailed measurement (BOQ-based, drawings-based, onsite verification).

• Validate contractor quantity claims, material reconciliation, and progress percentages.

• Prepare and defend cost assessments for variations, dayworks, and claims.

D. Change Management / Variations

• Identify, assess, and document MEP changes, variations, and scope deviations.

• Prepare variation orders (VOs), cost justifications, and commercial recommendations.

• Negotiation with contractors/vendors to ensure commercially viable settlement.

E. Claims & Contractual Issues

• Assist in evaluating claims related to MEP delays, disruptions, prolongation, and extension of time (EoT).

• Maintain commercial records, correspondence, and contract documentation.

• Work closely with legal and contracts team to protect employer’s commercial interests.

F. Procurement Support (if required post-contract)

• Support in review and approval of quotations.

• Participate in tender clarifications, rate analysis, bid evaluation, and negotiation.

G. Coordination & Interface Management

• Coordinate with project managers, planning engineers, design teams, and MEP engineers.

• Attend site progress meetings and present commercial updates.

• Ensure alignment with project schedule, technical requirements, and contractual obligations.

H. Risk Management

• Identify financial and contractual risks related to MEP scope.

• Propose mitigation strategies and ensure proactive commercial control.

I. Documentation & Reporting

• Maintain detailed cost registers, change logs, VO trackers, and certification logs.

• Submit weekly/monthly commercial reports to management and client.

• Ensure proper close-out documentation including final accounts.

3. Skills & Competencies Required

Technical Skills

• Strong knowledge of MEP systems (HVAC, Electrical, Plumbing, Fire Fighting, ELV).

• Expertise in quantity measurement, BOQ interpretation, and contract standards.

• Proficiency in cost estimation, rate analysis, and project cash flow modeling.

• Familiarity with FIDIC, CPWD, GCC, or equivalent contract conditions.

Software Skills

• MS Excel (advanced), MS Project/Primavera (basic), AutoCAD,CostX tools.

Soft Skills

• Strong analytical and negotiation abilities.

• Excellent communication and report writing.

• Stakeholder management and conflict resolution.

• High attention to detail and integrity.

4. Qualifications & Experience

• Bachelor’s degree in Mechanical/Electrical Engineering or equivalent.

• Minimum 5–8 years of experience in MEP cost management for buildings, industrial, or infrastructure projects.

• Experience in consultancy/PMC environments is a strong advantage.

5. Key Deliverables

• Monthly cost reports

• MEP payment certifications

• Variation and claim assessments

• Cost-to-complete and cash flow

• Change management documentation

• Final account settlement